Office Coordinator

Short company description

Start here. Learn here. Grow here.

Getting Started

No experience needed — we invest in potential. We look for motivated, communicative people who are willing to learn; previous experience is not required.

Paid training through ICONIC21 Academy — fully paid training, tools and ongoing support to prepare you for the role.



How You'll Work

Flexible employment and shift options — part-time and full-time opportunities, with morning, afternoon and night shifts.

A people-focused, energetic role — communicate, present and create a positive and engaging experience for players.

Modern studio environment — a professional, modern studio equipped with the tools needed to succeed.

Accessible Bucharest location — Plaza Romania Offices, with access to Plaza Romania Mall, Lujerului metro and other public transport.



What You'll Earn

Competitive salary and performance bonus — transparent salary packages with performance-based earning potential.

Your contribution is rewarded — increased salary and higher performance bonus after the first year, with further earning potential linked to experience and performance.

Additional shift compensation — weekend, night, public holiday and overtime bonuses according to the shift schedule.



Benefits & Perks

Health and wellbeing — Regina Maria private medical subscription and SanoPass sports membership.

Meal and transportation — meal vouchers plus STB and Metrorex monthly transportation subscription.

Everyday workplace perks — coffee, fruit, ice cream, popcorn and a relaxation area with PlayStation, board games and a massage chair.

Career development — build professional skills and access opportunities for development and advancement within ICONIC21.

Coaching, mentoring and ongoing support — learning continues beyond onboarding, with guidance to help you achieve your goals.

Requirements

We are looking for an organized, proactive and reliable Office Coordinator to join our team and help keep our daily office operations running smoothly.︅︊︁︂︊︁︀︌​︆︄︂︋​︁︁︎︍​︈︃︃︀​︊︆︅︉︋︄︊︅︌️︀︌

As an Office Coordinator, you will provide administrative support to different departments, coordinate office activities, manage supplies and suppliers, support business travel and expenses, and help ensure that administrative tasks are completed accurately and on time.

Responsibilities

Descrierea jobului

📍 Location: Plaza Romania Offices, Sector 6, Bucharest
🕘 Schedule: Monday–Friday, 09:00–18:00, with 1-hour break included
💰 Salary: 3,500–4,000 RON net/month

Your main responsibilities

Coordinate daily office activities and ensure the office, reception and common areas are organized and well supplied.
Manage office supplies, orders and communication with suppliers.
Support meetings, internal events and training sessions.
Assist with business travel, accommodation and related administrative tasks.
Provide administrative support to HR, Finance, Operations and other departments.
Create and manage administrative requests and tickets in Jira.
Support travel and accommodation requests and ensure all necessary documents are completed.
Communicate professionally with colleagues, suppliers, visitors and external partners.
Identify issues and take initiative to find practical solutions.
Help improve administrative processes and make daily office operations more efficient.
Handle confidential information with professionalism and discretion.

What we are looking for

Previous office coordination or customer-facing experience is an advantage.
Advanced Romanian and English communication skills.
Good knowledge of Microsoft Office: Word, Excel, Outlook, Teams, SharePoint and PowerPoint.
Fair knowledge of Jira and Confluence.
Strong organizational and time-management skills.
Strong attention to detail and accuracy.
Good negotiation and persuasion skills.
Ability to manage several tasks and deadlines at the same time.
Professional and clear communication style.
Proactive mindset and strong sense of ownership.
Ability to stay calm and solution-oriented in a fast-paced environment.
Willingness to support colleagues across different departments.
Strong follow-through and a practical approach to problem-solving.

Other info

What we offer

💰 3,500–4,000 RON net monthly salary.
🌴 26 paid days off per year — 21 standard days + 5 additional days.
🍽 Meal tickets worth 25 RON per working day.
🚌 Public transport card.
🏋 Gym membership.
🏥 Health insurance with Regina Maria.
🕘 Monday–Friday schedule, 09:00–18:00, with a 1-hour break included.
📍 Office-based position at Plaza Romania Offices, Sector 6, Bucharest.
A dynamic working environment where you can work closely with different departments.
The opportunity to take ownership of office operations and contribute to improving internal processes.

If you are organized, proactive and enjoy helping things run smoothly, we would be happy to hear from you!

Monthly salary offered

3500 - 4000RON

Benefits

• Performance bonus
• Medical subscription
• Gym membership
• Transport cost reimbursement
• Extra days off
• Teambuildings / trips
• Parties / company events
• Laptop
• Mobile phone
• Fun / Relax Area
• Meal vouchers