HR Administrative Assistant

Stefanini IT Solutions was founded in Brazil by Marco Stefanini in 1987. Today, Stefanini is a global services provider, delivering offshore, onshore and nearshore outsourcing, IT consulting, systems integration, application and strategic staffing services to mid-size and large companies around the world.

ducation and Skills:

English - advanced
High school diploma or equivalent required;
Strong Excel, Word, and Powerpoint skills required.
Demonstrated ability to extract and analyze data.
Strong attention to detail
Strong self-organization, prioritization and time management skills
Experience in creating high level presentations and pulling reports, calculating metrics and turning data into information
Excellent written and verbal communication skills.

This position will provide administrative support to the Recruitment Department. The main focus will be performing administrative tasks including but not limited to: scheduled and ad-hoc reporting, meeting scheduling, preparing and submitting expense reports, processing invoices, preparing newsletters, maintaining the relationship with some of our providers. In addition to general administrative support, the position will focus on employee engagement initiatives and facilitating Human Resources processes.

Major Responsibilities:

Assist with the approval and reporting of the new positions.
Create and advertise our openings on a weekly basis.
As needed, arrange candidates assessments, and track completion and results
Manage the collection and recording of information used for recruiting reporting and onboarding.
Produce reports related to open roles, monthly key indicators and metrics, and expenses.
Work within the Applicant Tracking System (Taleo) to provide overall transparency into candidate management
Provide comprehensive administrative support to the Talent Management senior leaders
Vendor management.
Assist with a variety of administrative functions including reimbursement requests, maintaining current recruitment collateral and community brochures, compile recruitment packets, etc.
Participate in HR projects (. help organize a job fair event)

What we offer:

You will be part of a big Recruitment team with a lot of opportunities for constant learning and development.

We count on your performance and we like to think that we reward it accordingly, with a performance-related pay structure and also, attractive benefits: your health at work is important to us – which is why you will have access to private medical healthcare and a package of several other benefits from which you can choose.

We make learning and development an integral part of your career through challenging assignments, coaching, mentoring, and providing in-house and external learning opportunities. Our staff have access to various learning opportunities that strengthen and update their professional expertise and personal development.