Office Manager, Operations Team

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  • Acquisitions - Logistics - Supplies
  • Human Resources - Psychology
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Timisoara
  • Updated at: 03.04.2018
    Short company description

    Sustainalytics is a leading ESG and corporate governance research, ratings and analytics firm. We help investors around the world integrate environmental, social and governance information and assessments into their investment decisions. Come join us and work alongside some of the best professionals in the business to make a positive impact on the world.

    Headquartered in Amsterdam, Sustainalytics has offices in Boston, Bucharest, Frankfurt, London, New York, Paris, Sydney, Timişoara, Tokyo, and Toronto with more than 400 staff members, all with various levels of expertise across the ESG and corporate governance fields.

    Our work environment is fast-paced but allows all Sustainalytics professionals to develop an advanced skill set for today’s and tomorrow’s labour market, including change management, data processing, analytical and technical skills, as well as inter-team collaboration in an international organization.

    For more information, please visit our website.


    - Proven experience as Office Assistant/Manager;
    - Excellent English language (written and oral) skills is a must; working language is English;
    - Graduate degree;
    - Experience with MS Office applications (Outlook, Word, Excel);
    - Pro-active, problem solving and can-do attitude;
    - Excellent interpersonal and communication skills;
    - Meticulousness and attention to details;
    - Tactful, diplomatic and possess the ability to communicate with individuals at all levels of an organization;
    - Flexibility and adaptability;
    - Independent, resourceful self-starter;
    - Demonstrated passion for sustainability.


    The Office Manager will come with interest in administration and will take pride in working for a mission based company like Sustainalytics. He/she will provide a wide range of facility and administrative support functions including office management, basic administration and human resources support jointly for Sustainalytics’ operations in Timisoara and, remotely, Bucharest. We are looking for a professional, flexible, and energetic team player who is able to work independently, shows initiative and is attentive to details. The ideal candidate is able to set priorities, has great communication skills, remains calm under pressure and possesses extremely strong organizational skills.

    - Perform general administrative office tasks, such as: reception, facility management, meeting coordination, travel and hotel booking, mail processing;
    - Effectively and actively liaise with internal and external parties to ensure and contribute to a safe, positive, sustainable and enjoyable office environment;
    - Ensure follow through with respect to various administrative tasks, such as: correspondence, approvals, organizing payments, sending invoices and contracts, executing purchases, etc.;
    - Anticipation of and response to office needs as they emerge, liaising with national and international offices, including the Romanian, Dutch and Canadian offices;
    - Organize staff engagement sessions, staff outings and proactively ensure a good inter-team collaboration;
    - Anticipation of and response to office needs as they emerge.

    Other info

    - Competitive compensation package;
    - A generous training budget at your disposal for your professional development (certifications, conferences, trainings);
    - Excellent medical benefits;
    - Partial reimbursement of gym subscription;
    - Bonus based on your performance;
    - Interesting career development options in a very innovative market;
    - Dynamic, professional, flexible and friendly work environment with close collaboration with international teams;
    - New and modern fitted office in Timisoara city center.