ADMINISTRATIVE ASSISTANT

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Employer: NXP Semiconductors
Domain:
  • Administration - Political Sciences
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 31.07.2018
    Remote work: On-site

    IT Company is searching for a new colleague to cover the front desk responsibilities – ADMINISTRATIVE ASSISTANT

    About the Company

    NXP Semiconductors N.V. is the global leader in embedded processing solutions, supporting the automotive, consumer, industrial and networking markets. From microprocessors and microcontrollers to sensors, analog ICs and connectivity – our vital technologies are the foundation to the innovations that make our world greener, safer, healthier and more connected.

    Our company is a Research and Development Center of Excellence in Embedded Software and one of the largest software centers in NXP that currently employs over 450 engineers and customer specialists.

    About your role

    In your role you will have to be the interface between the company and external suppliers, visitors and guests. You will have to ensure the best quality of the company’s site facilities and you will have to ensure an efficient shipment and purchasing process. You will report to the Admin Coordinator and you will be part of an international team.

    Your duties include offering administrative support across the organization. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

    To be successful in your role, you should have a pleasant personality, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking skills are essential for this position.

    Join us and you’ll be part of an international team!

    Responsibilities

    Greet and welcome guests as soon as they arrive at the office and direct them to the appropriate person and office.

    Answer, screen and forward incoming phone calls.

    Provide basic and accurate information in-person and via phone/email.

    Receive, sort and distribute daily mail/deliveries.

    Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, distribute visitor badges, etc.).

    Register all goods received in the inventory data base, when needed.

    Assist with onboarding new employees, such as setting up office space.

    Offer training for the new employees (i.e. regarding office equipment use), when needed.

    Order front office supplies and keep inventory of stock.

    Update calendars and schedule meetings.

    Arrange travel and accommodations, when necessary.

    Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

    Set up the meeting rooms including with refreshments ahead of meetings, and afterwards ensuring the meeting rooms are prepared for the next meeting.

    Organize catering for meetings when requested.

    Receive and distribute incoming packages and mail, prepare outgoing packages.

    Maintain stationeries and other office consumables, as well the kitchen supplies inventory and place orders when necessary.

    Run small errands when necessary (mail office, prints, shopping, etc.).

    Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).

    What we offer

    We offer a competitive compensation package where you’ll be rewarded based on your performance and recognized for the value you bring to our business. In addition, our Rewards package includes medical coverage and a minimum of 21 days of vacation. Plus, we offer:

    • The chance to be part of an international team
    • Working in a multicultural environment
    • Competitive salary package
    • Annual performance bonus
    • Luncheon Voucher
    • Flexible working program

    Requirements

    • 1-2 years of experience on a similar position in a multinational environment is a plus but not mandatory;
    • Student / University graduate;
    • Ability to read, write and speak English language;
    • Very good communication skills, pro-activity, customer oriented attitude, able to work with deadlines;
    • Very good planning and organization skills, able to multitask, team focused;
    • Proficiency with Microsoft Office Products (Word, Excel, Outlook);
    • Basic courtesy and diplomatic abilities are important to this position. Must be able to interact effectively with corporate system personnel and maintain a professional attitude and appearance at all times.

    Position Type

    • Full-Time

    Schedule

    Week days from 8:00-17:00 and 10:30-19:30, including 1-hour lunch break

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