Procurement Support - level 2

About us

Ubisoft Bucharest has been an important pillar for the local gaming industry since, being the first Ubisoft production studio outside France. It has a strong history of contributing to iconic AAA franchises such as Assassin’s Creed, Tom Clancy's Ghost Recon, Watch Dogs and Just Dance, and has helped develop a total of over 60 games. Today, the studio is the 2 nd largest Ubisoft studio worldwide and continues to tackle the biggest challenges in gaming and technology, contributing to the creation of new and amazing games.

Education:
• University graduate
• Specialization courses on purchasing ;

Experience:
• Work experience in Purchasing, IT, Call Center or Customer Support department;
• Previous experience in IT projects would be a plus (examples, responsibilities, accomplishments)

Skills
• Microsoft Office; Peoplesoft (bonus)

Competencies
• Skills and methodologies to resolve unprecedented problems or situations.
• Ability to communicate effectively
• Team spirit
• Autonomous.
• Honesty, integrity and confidentiality must be maintained at all times.
• Have good interpersonal communication skills

1. Treat requests from the definition of customer needs to billing management:
- Assist clients in articulating their needs in a clear way, including quality objectives, costs and deadlines
- Offer solutions by participating in sourcing
- Request quotes and make brief negotiations with suppliers
- Communicate to customers the best price estimates while giving them product references, descriptions and estimated delivery times
- Make sure that the approval rules have been respected before placing the order
- Make sure that purchases are corresponding to contracts in progress (when there is one)
- Create orders in dedicated tools (Peoplesoft) and send them to suppliers
- Inform the customers about the progress of their request :
- Acknowledge receipt of their application and inform them of the estimated price for the request
- Communicate on the sending of the order and the estimated delivery time
- Warn the customer about possible delays in the estimated delivery time
- Inform the customer about the delivery and the following steps

• Establish links with buyers, stock and accounting department:
- Communicate on quality problems, delays and internal client satisfaction
- Communicate on the status of the orders to be delivered to the storekeeper. Being the interface between the stock and the internal customer regarding the arrival / shipment of expected products
- Ensure that accountants have the necessary external information in case of late payment
- Inform Accounting of invoices in dispute
- Transfer invoices received by mistake to the accounting department

• Respect the highest level of ethical standards when negotiating with suppliers, especially regarding the benefits that can be offered (gifts, meals ...)

• Update the tracking file in order to share a clear follow up of the orders in progress with the team

• Maintain and develop a quality relationship with suppliers:
- Ensure that new suppliers are well informed about Ubisoft's procurement process, including all details regarding orders, invoices and deliveries.
- Discuss the state of the collaboration

• Know and communicate about global agreements:
- Understand new contracts and how they should be applied
- Answer questions about existing contracts

Benefits:

- We want you to give your best, so we have a bonus system based on performance.
- We look forward to your development, so there are various Training and Knowledge Sharing programs to choose from.
- We are proud of our games and we would like you to feel the same way: you’ll have access to the internal games library, to goodies and games.
- We want you to feel great at the office, so there are various utilities in UBISOFT building, such as a fully featured Gym, large Cafeteria, recreation rooms, bike rental service etc.
- Since we value health you’ll have access to private medical system, and to the doctor on-site.
- And, most of all, we guarantee you’ll enjoy our atmosphere and working environment!