Expense and Invoicing Coordinator

Employer: Cargill
Domain:
  • Insurances - Financial Intermediaries
  • Banks - Financial Institutions
  • Accounting - Finance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 21.04.2018
    Short company description

    CAREERS AT CARGILL
    Working at Cargill is an opportunity to thrive—a place to develop your career to the fullest while engaging in meaningful work that makes a positive impact around the globe. You will be proud to work for a company with a strong history of ethics and a purpose of nourishing people. We offer a diverse, supportive environment where you will grow personally and professionally as you learn from some of the most talented people in your field. With 150 years of experience Cargill provides food, agriculture, financial and industrial products and services to the world. We have 150,000 employees in 70 countries who are committed to feeding the world in a responsible way, reducing environmental impact and improving the communities where we live and work. Learn more at www.cargill.com

    Requirements

    •Bachelor's degree in accounting or office management preferred.
    •Experience working in an accounting or Records & Information Management position preferred.
    •Strong technology skills - Database management and proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) preferred.
    •Database and spreadsheet application experience working in an environment that requires attention to detail preferred.
    •Language proficiency in both local country language as in English.
    •Strong analytical skills used to determine invoice/expense accuracy.
    •Ability to work independently with little supervision.
    •Demonstrated ability to handle confidential information.
    •Demonstrated understanding of and commitment to internal controls.
    •Excellent verbal and written communication and listening skills.
    •Proven ability to prioritize and manage a workload with multiple priorities in a changing environment.
    •Ability to influence, train and educate stakeholders.
    •Excellent organizational skills and follow-up, strong sense of urgency, results oriented.

    Responsibilities

    This position will be executing the checking and payment of all travel related expenses and invoices for the businesses in the country. High level accountabilities include alignment and compliance with travel and expense policies, procedures and best practices; completing control assessments and audits for all physical paper and electronic documents; provide Expenses and Invoicing training to applicable stakeholders.

    Major Tasks

    •Travel Expense Processing – process the required expenses once received. Ensure all expenses are clearly submitted, have the required information and have been pre authorized. Follow the required system entry process and cross checks to process all expenses in a timely manner. Ensure any required audits are set up and implemented and the required report out delivered. Follow the required RIM process for all filing and storing of expense information. Act as the first point of contact for expense queries.
    •Travel Invoice processing - process the required invoices once received. Ensure all invoices are clearly submitted, have the required information and have been pre authorized. Follow the required system entry process and cross checks to process all invoices in a timely manner. Ensure any required audits are set up and implemented and the required report out delivered. Follow the required RIM process for all filing and storing of invoice information. At as the first point of contact for the invoice queries.
    •Process, Education and Training – Create process documentation for both all local processes, and collaborate with team members to lead implementation of them. Educate all Finance employees and stakeholders on best practices procedures for expenses and invoicing on any media. In addition, maintain all procedures for internal processes.
    •Record Keeping - Ensure all record keeping is in line with the RIM policies and procedures
    •Compliance – Lead the Internal Control review for all Expenses and Invoicing processes and evaluate compliance with policies. Follow up for any non-compliance findings.