Executive Administrative Assistant

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Employer: Expleo Group
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 21.06.2018
    Short company description

    For more than 20 years, we’ve assisted clients in major industrial projects in Romania. Our 1500 employees, based in Bucharest and Iasi, work either directly with clients or as a nearshore resource for global clients partnering with our Western European offices. Our spacious design offices attract skilled personnel in mechanical, electrical, electronics and software development.

    Our teams are best known for helping clients in the automotive and aeronautics sectors to reimagine road and air travel. Expleo in Romania is a key support for the group to help automotive clients in developing the next big breakthroughs in ADAS, autonomous vehicles and connected cars. In aeronautics, we provide support for major OEMs and their suppliers across the entire aircraft, from R&D to aftermarket support. Our people have access to sophisticated IT infrastructure and the latest digital technologies, that allows them to work alongside project teams based in Romania or anywhere else in the world.

    Think bold, act reliable! Join our TEAM!


    Your profile:
    Related experience supporting senior level executives;
    Proven ability to handle confidential information with discretion;
    Excellent verbal and written communication skills;
    Proficient in MS Office Tools (365) and Skype
    Structured, self-reliant and efficient working style;
    Ability to multi-task and handle multiple responsibilities at one time
    Ability to work in an international environment and with remote managers


    Your mission:
    While part of our administrative department, your activity involves offering support and general assistance to the top management team of Assystem Technologies Group.

    Your Tasks:
    Provide support to the management team in assigned projects and day to day activities;
    Manage calendar and meeting agendas, organizing reunions;
    Make travel arrangements through designated corporate agency. Prepare detailed travel itineraries as needed;
    Arrange of frequent internal / external meetings, including agendas, minutes and presentations;
    Prepare all presentations and files for internal/ external meetings;
    Handle confidential information in a professional and discreet manner;
    Assure translations when necessary;
    Additional ad-hoc projects as assigned