Executive Administrative Assistant

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Employer: Assystem Technologies Romania
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 21.06.2018
    Short company description

    Assystem Technologies is an International Engineering and Innovation Consultancy with a presence in 20 countries and nearly 15,000 employees.

    Assystem Romania is a subsidiary of Assystem Technologies and a key partner for the largest industrial engineering groups.
    Founded in 1994, Assystem Romania has 1200 employees, with offices in Bucharest and Iasi.
    Assystem's Romanian teams offer flexibility and skills, building on the Group's recognised expertise with local projects and international work sites.

    Our specialties: Automotive, Aerospace, Infrastructure


    Your profile:
    Related experience supporting senior level executives;
    Proven ability to handle confidential information with discretion;
    Excellent verbal and written communication skills;
    Proficient in MS Office Tools (365) and Skype
    Structured, self-reliant and efficient working style;
    Ability to multi-task and handle multiple responsibilities at one time
    Ability to work in an international environment and with remote managers


    Your mission:
    While part of our administrative department, your activity involves offering support and general assistance to the top management team of Assystem Technologies Group.

    Your Tasks:
    Provide support to the management team in assigned projects and day to day activities;
    Manage calendar and meeting agendas, organizing reunions;
    Make travel arrangements through designated corporate agency. Prepare detailed travel itineraries as needed;
    Arrange of frequent internal / external meetings, including agendas, minutes and presentations;
    Prepare all presentations and files for internal/ external meetings;
    Handle confidential information in a professional and discreet manner;
    Assure translations when necessary;
    Additional ad-hoc projects as assigned