Office Assistant

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Employer: Ubisoft Romania
Domain:
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • nationwide
    Updated at: 11.04.2018
    Remote work: On-site
    Short company description

    About us

    Ubisoft Bucharest has been an important pillar for the local gaming industry since, being the first Ubisoft production studio outside France. It has a strong history of contributing to iconic AAA franchises such as Assassin’s Creed, Tom Clancy's Ghost Recon, Watch Dogs and Just Dance, and has helped develop a total of over 60 games. Today, the studio is the 2 nd largest Ubisoft studio worldwide and continues to tackle the biggest challenges in gaming and technology, contributing to the creation of new and amazing games.

    Requirements

    Requirements:

    -MS Office proficiency;
    -Good standard of written and spoken English (French is considered a plus);
    -Knows how to write in style appropriate to the message and the target;
    -Detail & quality oriented;
    -Positive attitude focused on problem-solving;
    -Multitasking, good communication skills (both written and verbal), intuition, ability to get a message across to any type of individual;
    -Organized, open-minded, emphatic, ambitious, responsible, reliable;
    -Good interpersonal skills;
    -Experience within a corporate environment (internship) is considered a plus.

    Responsibilities

    Responsibilities:

    Communication

    The office assistant will:

    -Work with Operations Manager and will be responsible for preparing presentations, documents and reports following in depth research on a variety of topics;
    -Check deadlines on incoming requests and put preliminary work in play;
    -Handle flawless communication between support departments and production teams;
    -Have overview on every process in the Production Department and will propose and implement improvements in terms of workflow and efficiency of the process;
    -Keep up to date the management sharepoint (team availability, procedures, internal rules and regulations);
    -Follow-up on the time-sheet reporting and create attendance reports.

    Administrative

    Organize meetings and events:

    -Assist in all administrative aspects of event planning and implementation for the Production Department;
    -Schedules and organizes meetings, appointments and conference calls; Arrange meeting facilities and prepare action minutes;
    -Handles protocol, events and teambuildings, being involved in all aspects of the process.

    Relieve management of administrative details:

    -Order stationary supplies;
    -Organizes trips and handles the expense accounts for international trips.

    Assist the Production Director in planning and maintaining his schedule and ensure follow-up in manager’s absence:

    -Schedules and organizes meetings, appointments and conference calls for the Production Director.

    Other info

    Benefits that you can enjoy:

    -If you're into sport we've got a great gym right into our studio;
    -We are proud of our games and we would like you to feel the same way. To get started we'll give you goodies and games letting you choose what you like;
    -If you get hungry you can use your meal tickets at our local cafeteria or even grab some of the fresh fruits that are available in the office each week;
    -Since we value health you'll have access to private medical system after the first 3 months;
    -If somehow you feel under the weather you can quickly go to our in studio doctor.

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