Office Assistant

Employer: Ubisoft Romania
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • nationwide
    Updated at: 18.03.2018
    Short company description

    Enter the homeland of many epic games and be part of our world. Ubisoft is a place where creativity, passion and innovation are the driving force and over 1800 people are at its core.

    Ubisoft is a leading creator, publisher and distributor of interactive entertainment and services, with a rich portfolio of world-renowned brands, including Assassin’s Creed, Just Dance, Tom Clancy’s video game series, Rayman, Far Cry and Watch Dogs. The teams throughout Ubisoft’s worldwide network of studios and business offices are committed to delivering original and memorable gaming experiences across all popular platforms, including consoles, mobile phones, tablets and PCs. Today it became an exciting success story, with a strong history of titles such as Silent Hunter, Blazing Angels, H.A.W.X, Just Dance, Assassin’s Creed, Ghost Recon or Watch Dogs.

    Ubisoft Romania is the first Ubisoft production studio outside France. The Romanian adventure, which began in 1992, has turned into an exciting success story where Production, Test and IT Department are its driving force.



    -MS Office proficiency;
    -Good standard of written and spoken English (French is considered a plus);
    -Knows how to write in style appropriate to the message and the target;
    -Detail & quality oriented;
    -Positive attitude focused on problem-solving;
    -Multitasking, good communication skills (both written and verbal), intuition, ability to get a message across to any type of individual;
    -Organized, open-minded, emphatic, ambitious, responsible, reliable;
    -Good interpersonal skills;
    -Experience within a corporate environment (internship) is considered a plus.




    The office assistant will:

    -Work with Operations Manager and will be responsible for preparing presentations, documents and reports following in depth research on a variety of topics;
    -Check deadlines on incoming requests and put preliminary work in play;
    -Handle flawless communication between support departments and production teams;
    -Have overview on every process in the Production Department and will propose and implement improvements in terms of workflow and efficiency of the process;
    -Keep up to date the management sharepoint (team availability, procedures, internal rules and regulations);
    -Follow-up on the time-sheet reporting and create attendance reports.


    Organize meetings and events:

    -Assist in all administrative aspects of event planning and implementation for the Production Department;
    -Schedules and organizes meetings, appointments and conference calls; Arrange meeting facilities and prepare action minutes;
    -Handles protocol, events and teambuildings, being involved in all aspects of the process.

    Relieve management of administrative details:

    -Order stationary supplies;
    -Organizes trips and handles the expense accounts for international trips.

    Assist the Production Director in planning and maintaining his schedule and ensure follow-up in manager’s absence:

    -Schedules and organizes meetings, appointments and conference calls for the Production Director.

    Other info

    Benefits that you can enjoy:

    -If you're into sport we've got a great gym right into our studio;
    -We are proud of our games and we would like you to feel the same way. To get started we'll give you goodies and games letting you choose what you like;
    -If you get hungry you can use your meal tickets at our local cafeteria or even grab some of the fresh fruits that are available in the office each week;
    -Since we value health you'll have access to private medical system after the first 3 months;
    -If somehow you feel under the weather you can quickly go to our in studio doctor.