Office Manager

Employer: Team Extension
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 24.03.2018
    Short company description

    Team Extension is a nearshoring and offshoring technology company based in Bucharest, Romania.

    Working with us, you will have the opportunity to work with a wide spectrum of clients and projects. Our clients include startups and Fortune 500 companies that are based in Western Europe and in the United States.

    At our company, we are building a team of smart, motivated people who are passionate about helping the business continue to soar to new heights. We are well funded and in hyper growth mode. Come join a team where you can truly make a difference.


    An entrepreneurial spirit and willingness to learn and grow
    Self-motivation, initiative, and high energy
    Ability to understand customers’ needs and requirements and translate these into profitable solutions for both the customers and the company
    Demonstrated ability to establish and maintain effective relationships and partnerships with key stakeholders Creative problem-solving skills
    Strong time management skills
    An entrepreneurial spirit, initiative, and high energy
    1-3 years of team management experience
    Proven experience as an Office manager, Front office manager or Administrative assistant
    Knowledge of office administrator responsibilities, systems and procedures
    Proficiency in MS Office (MS Excel and MS Outlook, in particular)
    Hands on experience with office machines (e.g. fax machines and printers)
    Familiarity with email scheduling tools, like Email Scheduler and Boomerang
    Excellent time management skills and ability to multi-task and prioritize work
    Attention to detail and problem solving skills
    Excellent written and verbal communication skills
    Strong organizational and planning skills in a fast-paced environment
    A creative mind with an ability to suggest improvements.


    We are looking for an Office Manager.

    Serve as the point person for office manager duties including:Maintenance

    Schedule meetings and appointments
    Organize the office layout and order stationery and equipment
    Maintain the office condition and arrange necessary repairs
    Partner with HR to update and maintain office policies as necessary
    Organize office operations and procedures
    Coordinate with IT department on all office equipment
    Ensure that all items are invoiced and paid on time
    Manage contract and price negotiations with office vendors, service providers and office lease
    Manage office G&A budget, ensure accurate and timely reporting
    Provide general support to visitors
    Assist in the onboarding process for new hires
    Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
    Liaise with facility management vendors, including cleaning, catering and security services
    Plan in-house or off-site activities, like parties, celebrations and conferences