Office & CEO Assistant

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Employer: AGYS
Domain:
  • Administration - Political Sciences
  • Human Resources - Psychology
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • nationwide
    Updated at: 05.03.2018
    Short company description

    AGYS is a Swiss registered company with development center in Bucharest that has spent 14 years as a globally recognized leader in the design, implementation and support of process automation solutions.

    AGYS clients’ solutions have been deployed in 14 countries in Europe, Australia and North America and across industries such as Oil and Gas, Aviation, Energy and the Commercial and Consumer banking sectors. The company has been awarded on numerous occasions for its solutions by organizations in both the JAVA and .Net space and named by IBM as one of their most innovative global solutions partners.

    AGYS’s packaged and easy to tailor solutions for on premise and SaaS offerings for Cloud offering consists in:

    BankConnect™ , a product suite of banking solutions that focus primarily in the areas of: New Customer Engagement and Onboarding, Credit Instrument Origination and Issuance, Integrated Risk Management, Compliance Assurance. BankConnect™ is a product family, designed to help client companies compete for and better retain the new generation of banking customer, expedite and reduce risk associated with daily onboarding and product transacting and ensure compliant activities throughout.
    BlueFabric™, a low-code process development platform, running on IBM BPM in the Cloud, that delivers an innovative line of business platform for easily designing and rolling out volume back office business processes in a highly cost effective manner.
    For more info, visit us at www.agys.ch; www.bank-connect.ch and www.bluefabric.ch.

    Requirements

    Exceptional written and verbal communication skills
    Excellent phone manner and articulation
    English proficiency
    With a positive attitude and charming
    Exceptional interpersonal and relationship building skills required
    Must have basic computer navigation skills and knowledge of Microsoft Office Applications

    Responsibilities

    Successful Assistant will display strong communication, organizational skills, interpersonal skills, time management, problem-solving orientation, and multitasking skills. Being well-organized and having the ability to converse with people of diverse backgrounds is very important.

    Managing the CEO's electronic diary, booking meetings, preparing correspondence on CEO's behalf and occasionally for the VP of Sales & Marketing, for President & Managing Partner of the company
    Organize travel and preparing complex travel itineraries
    Prepare presentations, prepare reports on different subjects, as per CEO’s requirements
    Plan, organize and manage events
    Coordinate incoming and outgoing mail, packages, and deliveries
    Distribute and monitor office supplies and place orders when necessary
    Perform the function of a link between the management & office employees
    Offer support to management team when necessary
    Offer support for HR recruitment: organize interviews, make follow-up and give feedback
    Offer onboarding support for employees
    Co-ordinate meetings, organize catering and other protocol activities
    Maintain the relationship with suppliers and different partners.