Office Assistant

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Employer: Quacquarelli Symonds
  • Acquisitions - Logistics - Supplies
  • Insurances - Financial Intermediaries
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
  • Updated at: 27.10.2017
    Short company description

    The higher education industry is a growing market and QS has established itself as the global leader in higher education events and intelligence. We provide recruiting platforms for Business Schools, Universities and employers to meet with talented individuals, for their academic programmes and career development.

    We deliver solutions for the world’s leading universities, business schools and global higher education community. We also offer services ranging from consultancy to professional services, software solutions and publishing.
    The company undertakes primary research, publishes career guides, operates a number of websites worldwide, offers services as software solutions and stages educational fairs and career events, seminars and forums globally.

    Almost 20 million people visit our websites each year and in excess of 200,000 register to receive information on opportunities to reach their educational and career goals worldwide.
    QS is a young, dynamic, multicultural and entrepreneurial company, established in 1990, with a workforce that strives for quality, excellence and creativity.


    Minim 1 year experience in basic accounting
    Economical university studies ( finance, banks or accounting)- preferred
    Knowledge and skills of basic accounting
    Planning and prioritising skills
    Knowledge of legal provision regarding employees travel and daily allowance
    Attention to details
    Good numerical and analytical skills
    Stress resistance
    Ability to handle confidential information
    Responsible and self motivated
    Good Excel knowledge
    Excellent English language skills


    Ensures invoices are collected, archived and loaded in the payment system and tracks approval
    Petty cash admin tasks and repots for Head of finance as required
    Drafting of various documents: Displacement Orders, Expense Reports, Daily allowance reports
    Process payment in the online payment system
    Files all basic accounting documents
    Annually prepares fixed assets inventory according to accounting company
    Offers support to accounts payable team in London for month end closing
    Order office supplies and any other administrative materials for the office at office manager or employees requirements, making sure it obtains all relevant approvals, technical or financial
    Liaise with small office suppliers ( phone, internet, office supplies, post) to check order status and invoicing
    Administers correspondence ( receives and distributes correspondence to respective departments)

    International friendly environment
    Medical subscription to private healthcare company
    Opportunity to learn and grow