Personal Assistant to Heads of Schools

The British School of Bucharest (BSB) is a leading international School, providing a comprehensive international education based on the National Curriculum for England and offers EYFS, Primary and Secondary schooling, with IGCSEs to A Levels.
BSB has offered, since the year 2000, a British education in Bucharest for children aged 2-18. It is a richly diverse learning community, with more than 650 students represented by over 50 nationalities. They benefit from an impressive pupil to teacher ratio and small class sizes, ensuring a personalised and highly supportive learning environment, offered by 100% English-speaking teachers.
BSB is the only British school in Romania rated as ‘excellent’ for both ‘the quality of pupils’ learning and achievements’ and the ‘quality of pupils’ personal development’, according to 2018 UK Independent Schools Inspectorate (ISI) report.

Fluency in English;
Previous experience in similar positions would be recommended;
Professional attitude;

Organization and Time Management
As a personal assistant, a large part of your job will be to keep someone else organized and on schedule. You must, therefore, be well-organized yourself.

Written and Verbal Communication
You will have to understand and follow instructions, and you will have to transmit information clearly and honestly. Depending on the details of your position, you might also have to welcome clients, reply to correspondence, or create reports and presentations. All of these tasks require top-notch communication skills including speaking and writing, listening, and reading.

Accuracy and Attention to Detail
Attention to detail is a critical component of both staying organized and communicating well.
Vagueness or inaccuracy create inefficiency at best, and could also cause serious mistakes or alienate your manager’s colleagues.

Knowledge of Relevant Software
Which software you’ll have to handle might vary, but will likely include word processing, spreadsheets, databases, calendars, desktop publishing, and PowerPoint, or something equivalent. Being able to provide at least minimal tech support is a plus. You may have to evaluate several different programs and apps in order to choose for yourself which provides the best tools to accomplish your manager’s objectives. Always, your job is to make your manager’s job easier and simpler, and that might require a lot of behind-the-scenes problem-solving.

Tact and Discretion
As a personal assistant, you will frequently be exposed to sensitive material, from trade secrets to highly personal information that you will need to keep confidential.
A related skill is tact, the ability to react gently or not at all to information that other people might find difficult or embarrassing. You must, in other words, be a safe person for your manager to be vulnerable with. After all, only you will know how much assistance they really need.

1. Admin and office support;
2. Diary/Calendar management;
3. Mailing and Telephone;
4. Events & Visits;
5. Travelling and Accommodation;
6. Meeting management;
7. Financial (including collaboration with Finance, HR and Office);
8. Personnel and HR;
And others, depending on daily requirements.