Personal Assistant to Heads of Schools

Employer: British School of Bucharest
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 18.10.2017
    Short company description

    The British School of Bucharest (BSB), founded in 2000, is a private international British school providing the UK curriculum to girls and boys aged 2-18 in Romania. Unique amongst Bucharest schools, all of our teachers are first-language English speakers with experience of teaching the UK curriculum. BSB is an international school with students arriving from as many as 50 countries worldwide.

    Requirements

    Fluency in English;
    Previous experience in similar positions would be recommended;
    Professional attitude;

    Organization and Time Management
    As a personal assistant, a large part of your job will be to keep someone else organized and on schedule. You must, therefore, be well-organized yourself.

    Written and Verbal Communication
    You will have to understand and follow instructions, and you will have to transmit information clearly and honestly. Depending on the details of your position, you might also have to welcome clients, reply to correspondence, or create reports and presentations. All of these tasks require top-notch communication skills including speaking and writing, listening, and reading.

    Accuracy and Attention to Detail
    Attention to detail is a critical component of both staying organized and communicating well.
    Vagueness or inaccuracy create inefficiency at best, and could also cause serious mistakes or alienate your manager’s colleagues.

    Knowledge of Relevant Software
    Which software you’ll have to handle might vary, but will likely include word processing, spreadsheets, databases, calendars, desktop publishing, and PowerPoint, or something equivalent. Being able to provide at least minimal tech support is a plus. You may have to evaluate several different programs and apps in order to choose for yourself which provides the best tools to accomplish your manager’s objectives. Always, your job is to make your manager’s job easier and simpler, and that might require a lot of behind-the-scenes problem-solving.

    Tact and Discretion
    As a personal assistant, you will frequently be exposed to sensitive material, from trade secrets to highly personal information that you will need to keep confidential.
    A related skill is tact, the ability to react gently or not at all to information that other people might find difficult or embarrassing. You must, in other words, be a safe person for your manager to be vulnerable with. After all, only you will know how much assistance they really need.

    Responsibilities

    1. Admin and office support;
    2. Diary/Calendar management;
    3. Mailing and Telephone;
    4. Events & Visits;
    5. Travelling and Accommodation;
    6. Meeting management;
    7. Financial (including collaboration with Finance, HR and Office);
    8. Personnel and HR;
    And others, depending on daily requirements.