Office Management Coordinator

Employer: EveryMatrix
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: > 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 17.08.2017
    Short company description

    EveryMatrix is a leading IT software supplier for the iGaming industry, with products like a fully managed, multi award-winning sportsbook, dozens of casino and live casino providers integrated into one lobby & wallet, a vendor neutral gaming management platform with payment processing and much more.

    Requirements

    • At least 5 years’ experience in a similar role, with at least 2 years’ experience in purchasing flight tickets worldwide;
    • Experienced Microsoft Office user (Word, Excel, Power Point);
    • Good English language skills (both written and spoken);
    • Experience in coordinating international offices is a plus;
    • Excellent communication and interpersonal skills (written/spoken/live);
    • Able to organize and prioritize the workload;
    • Excellent management skills;
    • Assertive and proactive;
    • Detail oriented;
    • Excellent multi-tasking skills;
    • Flexible, capable of dealing with changes in instructions or priorities;
    • Excellent planning skills;
    • Problem solving attitude;
    • Ability to work under pressure.

    Responsibilities

    • Leading the Admin team and coordinating all office management activities in all EveryMatrix Offices worldwide;
    • Approving Admin related expenses for all offices within Continia and carefully monitoring and regulating the Admin budget for all offices;
    • Coordinating admin expense budgets and budget forecasts for all EveryMatrix offices;
    • Responsible with managing the travel initiatives of the company’s employees: plane tickets and accommodation for incoming and outgoing people across all our offices;
    • Managing company documents like warranties for objects from the Bucharest office;
    • In charge of the relationship / contracts with various suppliers for Admin related needs (caterers, cleaning, courier, etc);
    • Keeping excellent records of all admin purchases across offices;
    • In charge of creating the monthly acquisition / repairs list and costs for the Bucharest office;
    • Maintaining a close relationship with each Office Manager in each office and provide assistance when needed;
    • Coordinating the performance evaluation for the entire team and address performance issues where the case;
    • Handling highly sensitive and confidential information in a discreet manner.

    Other info

    Perks & Benefits:

    • A multicultural and friendly environment with our headquarters in the heart of the city, at Unirii Square;
    • Internal & external training;
    • Health and well-being in house programs;
    • Daily catered lunch (classic & raw-vegan);
    • Private healthcare & dental care discounts;
    • We hold team building activities and office parties throughout the year;
    • We have massage at work;
    • An ever-growing library (online & offline);
    • A flexible schedule;
    • A fun entertainment corner;
    • Extra vacation days with every year inside the company;
    • Our very own gym.