Office Management Coordinator

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Employer: EveryMatrix
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: peste 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 10.09.2017
    Remote work: On-site
    Short company description

    EveryMatrix is a leading B2B SaaS provider delivering iGaming software, content and services. We provide casino, sports betting, platform and payments, and affiliate management to 200 customers worldwide. The company is profitable, has over EUR 100m in annual revenues, and has 700 employees in offices across ten countries in Europe, Asia and the US. EveryMatrix was founded in 2008 and remained a founder-owned private company.

    Requirements

    • At least 5 years’ experience in a similar role, with at least 2 years’ experience in purchasing flight tickets worldwide;
    • Experienced Microsoft Office user (Word, Excel, Power Point);
    • Good English language skills (both written and spoken);
    • Experience in coordinating international offices is a plus;
    • Excellent communication and interpersonal skills (written/spoken/live);
    • Able to organize and prioritize the workload;
    • Excellent management skills;
    • Assertive and proactive;
    • Detail oriented;
    • Excellent multi-tasking skills;
    • Flexible, capable of dealing with changes in instructions or priorities;
    • Excellent planning skills;
    • Problem solving attitude;
    • Ability to work under pressure.

    Responsibilities

    • Leading the Admin team and coordinating all office management activities in all EveryMatrix Offices worldwide;
    • Approving Admin related expenses for all offices within Continia and carefully monitoring and regulating the Admin budget for all offices;
    • Coordinating admin expense budgets and budget forecasts for all EveryMatrix offices;
    • Responsible with managing the travel initiatives of the company’s employees: plane tickets and accommodation for incoming and outgoing people across all our offices;
    • Managing company documents like warranties for objects from the Bucharest office;
    • In charge of the relationship / contracts with various suppliers for Admin related needs (caterers, cleaning, courier, etc);
    • Keeping excellent records of all admin purchases across offices;
    • In charge of creating the monthly acquisition / repairs list and costs for the Bucharest office;
    • Maintaining a close relationship with each Office Manager in each office and provide assistance when needed;
    • Coordinating the performance evaluation for the entire team and address performance issues where the case;
    • Handling highly sensitive and confidential information in a discreet manner.

    Other info

    Perks & Benefits:

    • A multicultural and friendly environment with our headquarters in the heart of the city, at Unirii Square;
    • Internal & external training;
    • Health and well-being in house programs;
    • Daily catered lunch (classic & raw-vegan);
    • Private healthcare & dental care discounts;
    • We hold team building activities and office parties throughout the year;
    • We have massage at work;
    • An ever-growing library (online & offline);
    • A flexible schedule;
    • A fun entertainment corner;
    • Extra vacation days with every year inside the company;
    • Our very own gym.

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