Contract and Reporting Specialist

At the core of the Group’s strength lies digitalization and its promise of growth opportunities through a ‘digital by default’ strategy. Allianz Technology SE is the principal driver behind transforming Allianz into a digital group .

Allianz Technology in Romania is a professional expertise center offering a wide range of services: human resources, financial, actuary and IT support to the Allianz Group.

Is providing good service something that motivates you, too? Then why not join us in developing innovative products and services in an international environment

Possible areas of responsibilities

Contract management administration:

    Alignment of invoices with project managers/approvers;

    Submission of contracts, invoices and timesheets in the Allianz system/SAP;

    Starting the approval workflow and tracking the status of the contacts;

    Preparing the provision report based on the contracts/invoices registered in the data base.

      Cost Center controlling:

    Preparation of cost center reports for various functional groups;

    Analysis of the costs on cost centers (deviations between previous period/current period and actual consumption/ forecasted budget);

    Supporting functional reporting requirements and driving continued improvements in automating reports and analysis;

    Supporting monthly reviews by preparing ad-hoc analysis;

    Discussing with each customer unit the reports and tracking mitigations in an action plan in order to make the required adjustments.

      Project Reporting:

    Preparing project reporting after the financial operations for the previous month had been registered by the Accounting/Finance Department;

    Verifying the allocated budgets and the possible deviations of primary and secondary costs;

    Analysis of potential impacts on the project (delays or budget implications), assessment of mitigation actions (. change request) or any corrective action to be taken, when necessary.

      Revenue charging:

    Updating the services in scope on a regular basis (based on the feedback received from the primary service managers);

    Entering the information to be invoiced in the system;

    Checking if wrong invoices reached the customers and taking actions in order to correct them (together with accounting);

    Preparing overviews with open invoices (per customer and/or per project);

    Providing payment status according to our accounts;

    Other ah-hoc analyzes depending on the situation.

      Planview tasks:

    Creation or modification of projects (team members, project lifetime, delegates);

    Creation or changing of sponsorship form;

    Resource management (allocation of working time for externals and for internal employees);

    Extraction and aggregation of data (various reports).

Requirements

    At least 3 years of relevant experience;  

    University Degree (preferably Business Administration or similar);

    Knowledge of MS Office (PowerPoint, Outlook, Excel, Access - advantageous), SAP;

    Fluent English written and spoken.

Skills

    Accurate and reliable way of working;

    Quick perception;

    Good communication skills;

    Good organizational skills;

    Customer and service oriented demeanor.

Benefits

Health and Well-being:

• Weekly Fruit Day.
• Worldclass Gym Discounts;
• Kinetotherapy Room and Corporate Massage;

Personal and professional development:

• All you can read with Bookster!
• English and German Language Courses for any level;
• Complete training curricula available (tailored courses);

Extra Perks:

• Go on Vacation and get a Holiday Bonus!

• Get a free day on your Birthday or come at work and receive Gift Vouchers/Tickets!
• Work from Home Option available;

Attractive compensation package:

• Fixed salary compensation along with performance-related bonus scheme;
• Meal and Gift Tickets.