Administrative Coordinator

The British School of Bucharest (BSB) is a leading international School, providing a comprehensive international education based on the National Curriculum for England and offers EYFS, Primary and Secondary schooling, with IGCSEs to A Levels.
BSB has offered, since the year 2000, a British education in Bucharest for children aged 2-18. It is a richly diverse learning community, with more than 650 students represented by over 50 nationalities. They benefit from an impressive pupil to teacher ratio and small class sizes, ensuring a personalised and highly supportive learning environment, offered by 100% English-speaking teachers.
BSB is the only British school in Romania rated as ‘excellent’ for both ‘the quality of pupils’ learning and achievements’ and the ‘quality of pupils’ personal development’, according to 2018 UK Independent Schools Inspectorate (ISI) report.

Advanced level of English;
Prioritization & organizational skills;
Flexibility and spontaneity;
Managing Processes;
Process Improvement;
Reporting Skills;
Client Relationships;
Developing Standards;
Administrative Writing Skills.

1. General:
- To give a positive first impression of the school to parents and visitors.
- To ensure the health and safety of pupils on site.
- To answer parents enquires promptly in a polite and helpful manner.
- To promote, foster and maintain good professional relationships with colleagues, parents and outside agencies.

2. Office duties:
- To deal with all correspondence (post, e-mail, fax).
- To answer internal and external calls and convey messages.
- General duties such as: photocopying for office, filling, typing, faxing documents.
- To ensure office supplies are maintained and replenished.
- To compile, translate and distribute letters to parents or staff.
- To deal with teachers� enquires.
- To liaise with finance and the transport team with regards to buses and lunch arrangements.
- To provide a daily accurate bus schedule based on pupil attendance.
- To compile pupil progress reports.
- To contact medical facilities and emergency services (fire, police, etc) in case of emergency.
- To inform the School Office Manager, School Business Manager or Head of School with regards to any issues on school services (transportation, lunches, uniforms), complaints, children�s attendance.
- To keep hard copies of all important information up-to-date (pupil�s contact details, permission, medical, dietary, lunch, bus information).
- To distribute event forms to the relevant department (maintenance, IT).
- To prepare letters and documentation for pupils leaving or past pupils.
- To assist Head of School with trips, events and productions.
- To maintain and update notice boards around school.
- To prepare and distribute Friday flyer, school flyer and staff bulletin.
- To print and stamp planning.
- To assist with end of day arrangements for any pupils collected late.

3. Pupil Files
- To create, update and maintain PASS records and paper files.
- To assist Admissions with registrations and enquiries.
- To keep children�s files in good order and ensure that a copy of all documentation is placed on the pupils� file.
- To archive students files.

4. Pupil Registration
- To deliver school registers and ensure they are returned on time.
- To register pupil absences in PASS and observe when there are students absent without parents notice.
- To prepare pupil absence reports.
- To inform relevant staff of any issues to be followed up.
- To communicate to relevant staff of pupils leaving early.

5. Other duties
- The Employee is also expected to attend the following meetings and events outside regular working hours: parents meetings, sports day, summer fair, fund raising events, professional training, productions.
- To attend in-service trainings, staff meetings, workshops, etc., as requested for the purpose of conveying and/or gathering information required to perform job functions.
- Any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined, subject to the proviso that normally any changes of a permanent nature shall be incorporated into the job description in specific terms.

Please apply until the 21st of August 2017. Only selected candidates will be contacted. Thank you.