Project Management Officer

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Employer: confidential
Domain:
  • Customer Support - Client Service
  • IT Hardware
  • IT Software
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 21.06.2017
    Remote work: On-site
    Requirements

    Mandatory:
    - Strong verbal and written communication skills, both in Romanian and English;
    - Positive attitude;
    - Ability to work both independently and as part of a team;
    - Strong organizational, multi-tasking and prioritizing skills;
    - Highly motivated and adaptable;
    - Abilities to work in a challenging environment with deadlines;
    - Team player and supportive person;
    - Ability to perform under pressure;
    - Proactive;
    - Strong documentation skills, problem solving skills and project follow up;
    - Interest for Project Management Office field
    Nice to have:
    - Provide active communications with internal and external stakeholders, setting realistic expectations, resolving problems and providing high quality support;
    - Be able to provide clear, concise and comprehensive written and oral communications;
    - Take responsibility for meeting commitments and resolving issues;
    - Maintain excellent levels of understanding of relevant end to end processes and awareness of issues and priorities;
    - Adhere to all established processes and ensure compliance to all audit guidelines;
    - Be able to absorb professional knowledge quickly;
    - Have IT skills to perform job required - Spreadsheets, Word documents, basic contract finance and company's tools

    Responsibilities

    Supply Management activities for the Projects in our Center, including: handling and distribution to various stakeholders of job requests and received CVs, onboarding and offboarding tasks
    - Financial Management activities for the Projects, including: prepare forecast data, ensure reconciliation on timesheets and claimed hours, documenting project data in company's tools, creation of expenses requests and reports, working with Finance to obtain relevant approvals
    - Assure the continuity on Project Management delivery in set-up phase, and delivery activities for supplier management,
    - Fill in the requested information for CAPEX consolidation and record and provide Quarterly forecast for expected capital, generate the BOND requests necessary for Purchase Orders for (Business Continuity and Recovery Services) BCRS contracts in company's Data Center, tracking delivery status,
    - Supplier communication, reconciliation and checking suppliers invoices received, in order to ensure accurate recording of costs - Provide Project Management activities for delivery, check the cost input and the claim effort spending on delivery on going projects, tracking and preparing financial status in order to align with planned GP
    - Prepare the Billing Requests for ongoing projects and follow up until the invoice is generated, communication with billing teams in the company and provide accurate guidance and clarifications
    - Communication with suppliers and customers over projects status
    - Presale activities working together with the company's Sales and Technical team, for understanding technical solution, preparing cost file based on procurement in order to assure bidding in due time
    - Prepare and collect requests from suppliers offers also for HW and communication services needed for pricing input, checking the validity of the offers from suppliers and prepare cost file needed for pricing input
    - Assuring and checking accuracy of pricing input cost and support and provide input solution cost files for contracts
    - Ensure deliverable are prepared to satisfy Projects requirements and schedule
    - Maintaining a focus on quality, given the fact that workloads fluctuate
    - Prepare reports for various business reviews and audits, as required by the company
    - Ensure effective implementation of tasks assigned, adherence to timeline, achievement of outcomes
    - Work closely with other staff involved in the Projects, such as Workforce Management, Finance, Project Managers, Team Leads

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