Personal Administrative Assistant

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Employer: Oracle
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 06.06.2017
    Remote work: On-site
    Short company description

    Oracle, a global provider of enterprise cloud computing, empowers businesses of all sizes on their digital transformation journey. With 430,000 customers in 175 countries, Oracle provides leading-edge capabilities in Software as a Service, Platform as a Service, Infrastructure as a Service, and Data as a Service.
    Our mission is to transform our world for the better through innovative technologies.

    Requirements

    Works on assignments that is moderately complex in nature where judgment is required in resolving problems and making routine recommendations.
    Follows standard practice and procedure.
    Normally receives no instructions on routine work, general instructions on new assignments.
    Ability to work in a dynamic fast paced environment.
    Knowledge of spreadsheet applications.
    Demonstrated strong organizational skills.
    Proactive and resourceful.
    Self-motivated.
    Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc.
    Preferred Qualifications: BA/BS degree or equivalent.
    1 - 2 years of related experience.

    Responsibilities

    Spends 60% of time providing administrative support to relieve managers and staff of administrative details.
    Spends less than 20% of time on special projects.
    Spends less than 20% of time performing clerical duties; ie: taking messages, filing, copying, faxing.
    Duties may include processing and tracking of purchase orders, expense reports, timecards.
    Arranges interviews and group events.
    Maintains organization charts and distribution lists.
    Creates spreadsheet models for forecasting.
    Implements space planning and group moves.
    Sets up new hire offices.
    Assists in the preparation of reports, graphs, and presentations using spreadsheet and graphic software.
    Makes domestic/international relocation/travel arrangements.
    Arranges internal/external meetings and catering needs.
    Acts as an information source on organization policies and procedures.
    Works with other administrative personnel.

    Other info

    Standard working hours (Mo-Fr 9:00-18:00 with a 1-hour lunch break).

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