Office Assistant (Cluj)

Ullink is a global provider of market leading multi-asset trading technology and infrastructure for buy-side and sell-side market participants. Trusted by over 150 of the world’s top-tier banks and brokers, the company provides consistent, reliable access to the most current and innovative trading solutions available. Since 2001, Ullink has established itself as one of the fastest growing technology companies in the industry.

Excellent presentation, communication and collaboration skills
Customer Service orientation
Organized and structured with great attention to details
Capacity to prioritize and adapt to changing requirements
Positive attitude and mindset with problem solving attitude
Autonomous while understanding the right level of reporting
Highly reliable and resilient
Previous experience in a similar role is a plus

Manage the front desk and act as the Ullink local host for visitors (candidates, visiting staff, ...)
Answer the switchboard, screen and forward incoming phone calls
Receive and sort daily mail/deliveries/couriers
Provide general administrative support (ensure files up to date / filing…)
Ensure office supplies and other necessary items are in stock
Manage local meeting rooms and organise meetings when necessary
Book travel for local staff and occasionally for visiting staff (flights, trains, hotels, visa...)
Offer support to Office Manager in office expansion and refurbishment (June 2017)
Assist with organisation of social and company events

Role Overview

We are a growing International Fintech organization looking for an Office Assistant to join our dynamic team of over 140 employees in Cluj. The successful candidate will fulfill an exciting and challenging role in overseeing smooth day-to-day operations of our office spread over three floors on facility, & vendor management, visitors and travel requirements.

The Office Assistant will be the first person to greet all Ullink visitor therefore strongly contributes to the company’s brand image by ensuring high quality interactions with visitors and employees and will also facilitate negotiations with third party vendors.

This is an exciting time to join our Cluj office since we are expanding our office space and this will be a key project for the coming months! You will be part of a creative and energizing global HR & Office Management team reporting directly into the Office Manager & HR Specialist.


Education: graduate degree

Languages: fluent English, French considered a plus

Location: Cluj
Reporting Line: Head of Office Management, EMEA
Start date: ASAP
Employment Type: Full time
Compensation: Dependent on profile