Buyer / Buy Desk Specialist with EN & DE or SP - Procurement

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Employer: DB Global Technology
Domain:
  • Acquisitions - Logistics - Supplies
  • Customer Support - Client Service
  • Job type: full-time
    Job level: peste 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 20.04.2017
    Remote work: On-site

    Corporate Services

    Deutsche Bank is a huge organisation and running it smoothly - and sustainably - is a vital responsibility. We oversee a global property portfolio of more than 3,000 buildings. As well as defining the standards for our retail branches, protecting the Bank’s buildings and people, and providing working environments that help boost productivity, we’re also working to uphold the Bank’s commitment to carbon neutrality and sustainable operations.

    With a career in Corporate Services at Deutsche Bank, you can drive change and get involved in innovative, exciting initiatives. Some examples? We have improved our performance on everything from water conservation to recycling. We’ve also developed new global workplace standards, enabling our people to use space and resources more efficiently, rather than rely on the traditional workstation.

    Whether we’re fitting out an entire building, managing catering, providing security or ensuring the highest health and safety standards, everything we do is focused on reducing cost and complexity.

    Position Overview

    Corporate Services (CS) – Global Procurement team is responsible for the Bank's procurement, contract management and accounts payable operations, business travel services, mobility and meeting management and employee expense management. Source to Pay Operations drive greater commercial value for the Bank across three of our largest areas of expenditure, including purchasing of workplace goods and services, travel and employee expenses.

    Buy Desk/Operational Buyer will interact on daily basis with the internal DB key users from several regions (mainly Germany) to assist and advise them on how to effectively purchase goods and services for Deutsche Bank Group.

    Your profile

    We are looking for motivated candidates who are interested in:

    • Advising the P2P users on the preferred ordering methods and purchasing compliance rules in order to comply with Deutsche Bank Purchasing Policy
    • Day to day operational support to DB users by verifying and approving Purchase Request (PR) from across the Bank based on the rules provided by the Category Management teams
    • Validating usage of preferred: buying channels, catalogues and suppliers
    • Chasing users for contract collection
    • Supporting DB employees in the PO creation process
    • Supporting competitive bidding by organizing small tender events (RFP, RFQ, e-auction), comparing and selecting best offers for defined spend threshold and category scope
    • Supporting one-off tactical sourcing (Spot Buy)
    • Creating and maintaining Category Cards including the necessary operational information
    • Updating country Buyer Portal accordingly
    • Supporting the Vendor Onboarding process (VOB)
    • Supporting the e-catalogue creation and maintenance in order to increase automation in the P2P process
    • Performing analyses on extracted data to audit and identify unusual activity (i.e. duplicate vendors, significant or large transactions, etc.).
    • Analyzing historical Purchase Orders (PO) and category spend and providing reports to Category Management and other stakeholders
    • Taking responsibility for quality and e-Invoicing adoption working with Ariba Supplier Enablement team
    • Providing support for Category Managers and S2P Country Leads
    • Providing training when required to make sure all key users are able to use the P2P buying platform
    • Researching escalated procurement issues using available system resources. Includes purchase orders, goods receipts, vendor records etc.
    • Answering customer's calls and email inquiries in a professional and courteous manner.
    • Building collaborative relationships with internal customers and with suppliers
    • Monitoring KPIs related to the DB purchasing process (e.g. PO compliance, savings from quick tendering, e-catalogue usage etc.) in order to drive automation in the P2P process
    • Organizing and supporting quarterly Category Review meetings with Category Managers
    • Tracking and reporting supplier performance and resolving any supplier performance issues in conjunction with the responsible Category Manager
    • Interacting with parallel organizations in other geographies to assure consistent global approach
    • Acting in compliance with all relevant DB business conduct guidelines and procurement processes
    • Special projects as assigned (e.g. vendor consolidation/reduction, providing sourcing recommendations/opportunities to Purchasing.

    Technically/ Experience we are looking for:

    • Minimum 2 years of experience in international purchasing organization or BPO/SSC supporting remote locations
    • Minimum 2 years of experience with a P2P platform (preferably Ariba) or purchasing module of an ERP system (preferably SAP)
    • Diverse indirect /corporate category sourcing experience (e.g. IT services, Telecom, Business Consulting, Marketing, HR etc.)
    • Good negotiation skills and experience with online tendering/e-auction tools)
    • Solid understanding of the Procure to Pay process
    • Good understanding of the purchasing process (e.g. category management)
    •  Previous experience with electronic catalogues, shopping guides would be an asset
    •  Knowledge of basic accounting principles


    Education/Certification:

    • Degree from an accredited college/ university.


    Key Personal Attributes:

    • Proficient in English
    • Fluent in German or Spanish (verbal and written).
    • Strong verbal and written communication skills with ability to work well with internal clients and external suppliers
    • Customer service orientation and great interpersonal skills
    • Creative mind set and problem solving skills
    • Strong follow-up skills
    • A dynamic individual who is comfortable working with diverse teams and should be culturally attuned to succeeding in a complex environment
    • Comfortable using virtual communication tools
    • Practical knowledge of Microsoft Office, especially Excel and Power Point.

    We offer:

    • Career development
    • International exposure
    • Attractive and competitive compensation and benefits

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