Hub Project Manager Office Support

Key Responsibilities
 

• Set-up and maintenance of the project communication management plan including the coordination of governance meetings (internal and external); compilation, recording, distribution and follow up of project meeting agendas,
• Collateral, minutes and actions. Preparation and distribution all other project reporting as outlined in the communications plan.
• Ensuring project documents and records are created, controlled, approved and distributed in line with corporate policy and customer requirements.
• Creation and regular update of the Project Management Plan and Project Control Documentation including the issues register, risk register, change request register and milestone register against project deliverables
• Development of the project schedule including the identification of project deliverables, milestones, constraints, interdependencies and subsequent tracking against the project baseline
• Managing the project resource forecasting process (people and materials). Ensuring the resource forecast is regularly updated based on project progress. Arranging training required for project staff.
• Recording and tracking change requests in the change request register and working with internal stakeholders to ensure Change Requests are followed through to closure.
• Regular update of the risks follow-up, risk register, risk mitigation plans, monitoring of risks against financials and scope of project (cost, schedule and execution).
• Participating in the cost management of the project. Assist in cost estimations, coordination of the collection of cost to complete data for preparation of the ECPLS, follow-up of unusual items charged to the project WBS, ensuring that invoicing and revenue milestones are tracked and invoices promptly raised.
• Tracking third party and subcontractor performance to ensure work required is completed to quality standards within budget. Provides input to the supplier evaluation process.
• Providing input to Local Demand Planning. Raises and Tracks the delivery of software and hardware according to the project schedule and ensures that the product is correctly received.
• Actively participates in lessons learned.
• Contract administration functions such as customer purchase order reconciliation and follow-up, OLA/OXIA processing and tracking, tracking product status and site status, customer acceptance.
• Quality activities are planned, performed and monitored during the project in line with the project quality plan and / or corporate quality guidelines.

• knowledge of project and program management methodologies
• Microsoft tools high knowledge (excel, word..)
• ability to work across boundaries
• strong motivational and empowerment skills
• strong communication and presentation abilities
• strong relationship management skills
• able to work in multicultural environment and thinking globally
• able to work in cross-functional team working and performing effectively in a matrix environment
• fluent in English (both written and speaking)