Project Document Controller

Connections Consult is a European innovative tech company, founded in 2005, in Bucharest. Over the past 10 years, the company re-invented several times, passed through different stages and gained robustness and maturity. Now, Connections is ready for new challenges.

Connections offers businesses the possibility to improve and align with current digital trends, by using technology tools to boost their strategical KPI and adapt to global market challenges.

Connections marks, in 2016, the first steps of regional expansion with opening offices in Belgrade, Serbia and Sofia, Bulgaria.

Connections brings together RPA, Cognitive Computing and Artificial Intelligence to design, architecture and deliver best in-class digital business solutions.

Connections has built up an integrated service model, based on market’s needs and internal competencies. Our service portfolio embeds Software Development, BPO & Automation and System Integration verticals.

• University degree in engineering or equivalent
• Expert in document management systems.
• Minimum 5 years work experiences in document management area.
• Minimum 2 years work experiences in document management area for Oil & Gas domain.
• Experienced in handling of documents for major projects.

• Prepares Configuration Management Plan in line with necessary workflow (How the shall the documents shall be elaborated numbered, reviewed, approved, transmitted, stored, distributed and archived, how shall the changes to the deliverables and other documents shall be handled during the project life cycle)
• Manages the DC processes, controlling all document interfaces with the company’s contractors ensuring the timely distribution of all document deliverables.
• Act as DC focal point between company discipline leads and project team to maintain awareness of critical issues that may affect delivery of service.
• Interface with contractor(s) document controllers, receipting documentation, advising document numbers
• Responsible for keeping the project's document approval/distribution matrix updated upon request from the project manager.
• Responsible for sending documentation on correct workflows and recipients ensuring all documents are tracked effectively through the management of transmittals.
• Process incoming and outgoing transmittals and documents ensuring documentation meets quality and project standards.
• Maintain the document system and ensuring compliance with applicable standards.
• Maintain and update company EDMS System to ensure appropriate file structures are in place for ease of retrieval of documents.
• Actively lead/participate in the continuous improvement of project EDMS with the means to securely store, retrieve and view information for project team.
• Generating regular status reports, in order to support the project members in monitoring the production of documents and review and the overall status
• Perform quality check of technical documentation with regard to numbering, checking file formats, verification/revision identification etc.
• Providing document control assistance to the project team as required including training project members in the use of document control systems and routines.
• Take the lead in developing final project documentation dossiers in conjunction with contractors/suppliers/company departments and managing all archiving processes.
• Follow, implement and prepare project close-out activities as per the location and project close out requirements.
• Actively lead/participate in all project progress meetings and review workshops.
• Take part in: HAZID / HAZOP/ project health checks / internal & external project reviews etc. as required.
• Adherence to the company document controlling procedure & processes.