Executive Assistant

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Employer: The KPI Institute
Domain:
  • Education - Training
  • Administrative Assistance
  • Sales
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • Cluj Napoca
  • Sibiu
  • Updated at: 04.08.2017
    Remote work: On-site
    Short company description

    The KPI Institute is a research institute specialized in business performance. It operates research programs in 12 practice domains ranging from strategy and KPIs to employee performance, and from customer service to innovation performance. Insights are disseminated through a variety of publications, subscriptions services and through a knowledge platform available to registered members. Support in deploying these insights in practice is offered through training and advisory services.

    The KPI Institute has developed the first KPI Management Framework and it operates , the result of a research program dedicated to documenting and cataloging how KPIs are used in practice. It is an online portal containing the largest collection of well documented KPI examples, supported by a community of tens of thousands of members.

    INTEGERPERFORM is the European arm of The KPI Institute, and it provides support at global level in research, training and advisory matters.

    Requirements

    - Hold a university degree preferably in business or other similar disciplines;
    - Have excellent organizational skills with the ability to prioritize and meet tight deadlines;
    - Have Business travel / Event Management background advantageous;
    - Take ownership of problems: anticipate potential problems, take pre-emptive action and act quickly to resolve problems;
    - Be determinate to get things done. Make things happen & constantly looking for better ways of doing things;
    - Adapt successfully to changing situations & environments;
    - Possess superior skills in presenting and communicating, planning and organisation, writing and reporting;
    - Be able to manage multiple tasks and prioritize work;
    - Have initiative and enthusiasm in the role;
    - Have team spirit and be willing to help others when the need arises;
    - Have the ability to remain calm under pressure;
    - Have excellent interpersonal skills: A positive attitude, a sense of humour and the ability to thrive in a collaborative environment with multi-disciplinary teams;
    - Be a team player: Work and play well with others in a fast-paced setting;
    - Be detail oriented: A devotion to accuracy and proper grammar;
    - Have passion for learning: A commitment to keep up with the latest industry trends;
    - Have experience in using social networking platforms such as Twitter, Facebook, LinkedIn;
    - Be proficient with all MS Office applications;
    - Excel in written and verbal English;
    - Good knowledge of the latest tech industry trends.

    Responsibilities

    - Provide administrative support on a daily basis to the General Manager;
    - Reviews, filters and prioritizes email, phone calls, correspondence, other materials and requests directed to the General Manager’s attention. Aligns General Manager’s goals with incoming requests. Responds independently on behalf of the General Manager’s and uses judgment in determining which instances/ situations require the personal attention of the General Manager;
    - Authors and edits communications on behalf of the General Manager's office;
    - Responsible for setting up project teams with all necessary support materials;
    - Source and book suitable venues for the presentations, meetings and organize all requirements;
    - Preparing detailed logistics materials and budgets for all projects and activities deployed;
    - Preparing reservations and weekend activities where necessary;
    - Oversee the internal materials, documents and distribution of documentation provided by the banks and for the banks;
    - Maintain General Manager's calendar;
    - Schedule, coordinate appointments and meetings;
    - Make travel arrangements;
    - Produce or coordinate the production of all meetings documents;
    - Update every week documents related to processes;
    - Mediate between General Manager and clients’ needs, schedule and requests;
    - Gain a clear overview of the business in order to continuously provide updated information.

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