Receptionist/Office Assistant

Front desk:

• keeping track of the visitors (Visitors’ Register)

• ensuring appropriate protocol for different meetings

• managing office-romania@rb.com email address; fax; phone calls

• keeping track of the voice mails messages (Voice Mails Register)

• receiving, sorting, sending and distributing the correspondence

• maintaining the relationship with the courier service (internal and external) and solving all the issues regarding it

• keeping the evidence of the documents that are transmitted inside and outside the company using specific registers (Input/ Output)

• keeping the evidence of the meeting within the company

• ordering office supplies and protocol products

Finance:

• creating purchase orders for Admin Costs, doing the GR

• registering all employees’ expense reports

Travel arrangements:

• ticketing, accommodation, taxi reservation

• preparing delegations for all merchandisers& hostesses and solving all issues regarding it

HR:

• offers support to HR team with communication, translation of documents, administrative tasks.

Requirements:

• 1-3 years of experience in similar roles

• bachelor’s degree

• conversational English

• good communication skills

• good organization and prioritizing skills

• solution oriented attitude

  The contract will be on 1 year determined period, with possibility of extension.