Office Coordinator

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

Requirements :

Proven experience as an Office coordinator, Front office Coordinator or Administrative assistant (at least 2 years);
Knowledge of office administrator responsibilities, systems and procedures;
Proficiency in MS Office (MS Excel and MS Outlook, in particular);
Familiarity with email scheduling tools;
Excellent English and Romanian written and verbal communication skills;
University Degree; additional qualification as an Administrative assistant or Secretary will be a plus;

Skills:

Ability to build strong working relationships;
Excellent time management skills and ability to multi-task and prioritize work;
Attention to detail and problem solving skills;
A creative mind with an ability to suggest improvements;
Strong organizational and planning skills in a fast-paced environment;

Job role

In this role, you will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety, working closely with key stakeholders in the AMOS Romania Branch.

Responsibilities:

Coordinate employees queries regarding office management issues (e.g. furniture, stationery, hardware, parking);
Liaise with facility management vendors, including cleaning, catering and security services for day to day office needs;
Support in-house or off-site activities, like customers visits, parties, celebrations;
Involved in continuous improvement of company procedures and day-to-day operations;
Scheduling meetings and appointments;
Organize the office layout and order stationery and equipment;
Maintain the office condition and arrange necessary repairs;
Provide general support to visitors;
Assist in the onboarding process for new hires;

Benefits:

Flexible and friendly working environment;
Access to a wide range of learning and development opportunities (technical and soft skills trainings);
Well-being programs and initiatives;
Attractive compensation package;