Team Assistant

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Employer: Allianz Services
Domain:
  • Administration - Political Sciences
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 22.01.2017
    Remote work: On-site
    Short company description

    Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

    Requirements

    Key Requirements/Skills/Experience

    Accurate and reliable way of working;
    Quick perception;
    Good communication skills;
    Good organizational skills;
    Customer and service oriented demeanor;
    Fluent English written and spoken;
    Knowledge of MS-PowerPoint, MS-Excel.

    Responsibilities

    Responsibilities

    Calendar management – incl. setting-up meetings, follow-up with the attendees, VC, Webex, Telco, room booking, guests hospitality & coordination with other EAs/Pas;
    Attending meetings (conference calls / VCs / in person) - taking minutes and follow-up on actions;
    Mailbox Management and email screening – based on accessibility rights, acting on behalf of the owner - high level of responsibility and confidentiality required;
    Send reminders and standard communications, maintain distribution lists up-to-date;
    Follow-up on to-do’s & action items;
    Travel management: booking flights, hotels, taxi’s etc;
    Guest management: cards, booking parking, registration;
    Time management GAZ, ordering materials BEST;
    Relocation planning and ordering;
    Organizing onboarding of internals and externals;
    Handling incoming (transferred) calls in case of manager’s absence;
    General administrative tasks.

    Other info

    Benefits

    Flexible and friendly working environment;
    Access to a wide range of learning and development opportunities (technical and soft skills trainings);
    Well-being programs and initiatives;
    Attractive compensation package.

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