Administrative Assistant with French or German

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our strong global footprint, with around 6000 employees located across eight countries and four continents, enables us to unlock the full potential towards driving a superior client experience within Allianz Group.

Requirements / Skills

Willingness to travel to Germany;
Accurate and reliable way of working;
Quick perception and proactive;
Good communication skills;
Good organizational skills;
Customer and service oriented demeanor;
Fluent in English (written and spoken) + a second language German or French;
Knowledge of MS-PowerPoint, MS-Excel.

Job role

As part of the Personal Assistance Department you will provide remote support to an Executive in the AMOS Germany team.


Responsibilities

Calendar management – incl. setting-up meetings, follow-up with the attendees, room booking, coordination with other EAs/ PAs;
Attending meetings (conference calls / VCs / in person) - taking minutes and follow-up on actions;
Mailbox Management and email screening – based on accessibility rights, acting on behalf of the owner -> high level of responsibility and confidentiality required;
Events coordination - organizing different workshops, meetings and off-sites (from venue search to participant tracking and on-site support, if needed) + external events registration (incl. all afferent logistics);
Travel coordination - bookings for hotels, airplanes, transfers, travel expense accounting;
Prepare presentation documents;
Send reminders and standard communications;
Support and track status of preparations;
Other general administrative tasks and on demand reports.

Benefits

Flexible and friendly working environment;
Access to a wide range of learning and development opportunities (technical and soft skills trainings);
Well-being programs and initiatives;
Attractive compensation package.