Dispatch Coordinator - German/Russian Speaker

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Employer: Oracle
  • Administration - Political Sciences
  • Customer Support - Client Service
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 11.06.2019
    Short company description

    Explore Oracle and become our next great hire!

    With more than 420,000 customers - including 100 of the Fortune 100 - and with deployments across a wide variety of industries in more than 145 countries, Oracle offers a comprehensive and fully integrated stack of cloud applications, platform services, and engineered systems.

    Currently counting over 4100 employees in the Bucharest and Iasi offices, Oracle Romania has been prominently listed as one of the „Most Desired Employers” in the local market over the last 6 years, including the top rank for the past 3 years.

    Oracle is a key contributor globally to IT education through its Oracle Academy Program. Oracle Academy currently supports 664 institutions and over 52,000 students in Romania. In 2016 we are training 200 teachers in Java Fundamentals and Java Programming.

    Beside key administrative functions for customers, partners and Oracle organizations, Romania is also home for core development centers and teams helping customers to realize successful IT projects. To name a few:
    Oracle Product Development
    Oracle Advanced Customer Support
    Oracle Software Support Services
    Oracle Sales Consulting Center

    Oracle is constantly recruiting for a variety of departments, looking for talented candidates with both technical and non-technical background. The ideal candidate would be the one with high potential and ability to learn and adapt quickly to a fast changing, innovative and demanding environment. If you’re looking for insight into life at Oracle, explore our culture, or want to join the social conversation, check out our Oracle Facebook Community.


    - Proven experience of Service Request management and resource control systems in support services environment
    - Demonstrable Customer Services Experience.
    - Some product knowledge an advantage in understanding spares component types, size & weight differentials.
    - Local geographical knowledge required for matching engineer to on-site tasks.
    - Has understanding of Logistics customs freight rules and Oracle Logistics parts ordering tools.
    - Excellent verbal and written communication skills in English & Russian/ German
    - Able to communicate and to negotiate with customer (understand issue and customer situation for cost-optimized delivery).
    - Good customer care skills with the ability to resolve customer complaints efficiently.
    - Organized, able to manage time efficiently and prioritize tasks and capable of remaining focused under pressure.
    - Can be assertive and persuasive when dealing with Oracle badged engineers and partner engineers.
    - Good understanding of Field Change Orders (FCO's) process and FCO parts shipments.
    - Capable of managing and tracking outstanding spares as per outstanding for collection (OFC) status reports. And arranging parts returns.
    - Able to provide utilization reports specific to dispatch activities to Field Managers and Partner Managers.


    On receipt of dispatch task request for field delivery the Dispatch Coordinator liaises with customers to arrange on-site visits, locates field engineer in accordance with geography and product skill level acquired. Ensuring parts dispatch & engineer ETA meets Oracle's contractual support obligations with the customer. Variations to the main dispatch function can include the management of parts only dispatch to site, initiation of a task to dispatch from Oracle badged or partner engineer already on-site, assigning dispatch tasks to partner owned contracts for support in in-direct countries, and monitoring, chasing and securing expired parts returns from engineers, partners and customers.

    - Accepts the ownership of assigned task.
    - Organizes field intervention activities with customer, Oracle or partner engineer.
    - Communicates with logistics to ensure that the arrival of parts and engineer to site meets customer expectations and contractual obligations. Arranges and coordinates shipments and transport.
    - Identifies if a part is in stock to replace a faulty part identified by an engineer Technical Support Center (TSC) or Field. Dispatcher uses logistics tool Soleil or web-tools pertaining to the dispatch of third party products, to identify stock location and organize delivery of replacement part to customer site from Oracle service centre warehouse.
    - Monitors queue of Service Request tasks to ensure all open tasks are being managed in a contractual timely manner and acts as an escalation point for out-of-line tasks, resolving discrepancies related to escalation activities from missing parts, late parts arrival, dead on arrival (DOA's) and customer dissatisfiers.
    - Responsible for monitoring and minimizing costs in delivery of spare parts. Reports findings to Field and Partner management.
    - Is responsible for initiating invoices for partner management activities in in-direct countries. Notifies partner manager of reoccurring customer/partner discrepancies.
    - Engages in Field Change Order (FCO) process for delivery of FCO parts to customers. As well as parts activity management, Dispatcher may drive FCO Service Request tasks when appropriate.
    - Responsible to collect, maintain and notify Entrance Permit related to on-site visit (when required) according to customer's requirements and procedures and local law