Office Assistant

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Employer: Ubisoft Romania
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 0 - 1 years of experience
    Location:
  • BUCHAREST
  • Updated at: 22.05.2016
    Remote work: On-site
    Short company description

    About us

    Ubisoft Bucharest has been an important pillar for the local gaming industry since, being the first Ubisoft production studio outside France. It has a strong history of contributing to iconic AAA franchises such as Assassin’s Creed, Tom Clancy's Ghost Recon, Watch Dogs and Just Dance, and has helped develop a total of over 60 games. Today, the studio is the 2 nd largest Ubisoft studio worldwide and continues to tackle the biggest challenges in gaming and technology, contributing to the creation of new and amazing games.

    Requirements

    - MS Office proficiency
    - Good standard of written and spoken English (French is considered a plus)
    - Knows how to write in style appropriate to the message and the target
    - Detail & quality oriented
    - Positive attitude focused on problem-solving
    - Multitasking, good communication skills (both written and verbal), intuition, ability to get a message across to any type of individual
    - Organized, open-minded, emphatic, ambitious, responsible, reliable
    - Good interpersonal skills
    - Experience within a corporate environment (internship) is considered a plus

    Responsibilities

    Administrative
    - Organize meetings and events
    o Assist in all administrative aspects of event planning and implementation for the Production Department
    o Schedules and organizes meetings, appointments and conference calls
    o Arrange meeting facilities and act as recording secretary; prepare action minutes

    - Relieve management of administrative details
    o Order stationary supplies
    o Handles protocol etc.

    - Assist the Production Director in planning and maintaining his schedule and ensure follow-up in manager’s absence
    o Schedules and organizes meetings, appointments and conference calls for the Production Director
    o Whenever guests are in the studio, is responsible with scheduling their meetings, business lunch/dinner appointments etc.

    Communication
    - Working with Operations Manager, the Office Assistant will be responsible for preparing presentations, documents and reports on a variety of topics
    - Check deadlines on incoming requests and put preliminary work in play
    - Research on various topics
    - Handle flawless communication between departments

    Playtest events planning
    - Call candidates for playtest
    - Welcome the guests and lead them to the playtest room while having a short presentation of the company
    - Place orders for catering or assist in planning the playtest sessions.

    Other info

    We pride ourselves with a wide range of benefits that you can enjoy:

    - If you’re into sport we’ve got a great gym right into our studio;
    - We are proud of our games and we would like you to feel the same way - we’ll give you goodies and games letting you choose what you like;
    - If you get hungry you can use your meal tickets at our local cafeteria or even grab some of the fresh fruits that are available in the office each week;
    - Since we value health, you’ll have access to private medical system.

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