Front Desk Administrator (Receptionist)

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Employer: Luxoft Romania
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 24.12.2019
    Remote work: On-site
    Short company description

    About Luxoft
    Luxoft, a DXC Technology Company (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Acquired by U.S. company DXC Technology in 2019, Luxoft is a global operation in 44 cities and 23 countries with an international, agile workforce of nearly 18,000 people. It combines a unique blend of engineering excellence and deep industry expertise, helping over 425 global clients innovate in the areas of automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications. DXC Technology is a leading Fortune 500 IT services company which helps global companies run their mission critical systems. Together, DXC and Luxoft offer a differentiated customer-value proposition for digital transformation by combining Luxoft’s front-end digital capabilities with DXC’s expertise in IT modernization and integration. Follow our profile for regular updates and insights into technology and business needs.
    ​​​​​​​Luxoft Romania has been established since 2001. We currently have approximately 2500 employees working from different locations in the country.

    Requirements

    Fluent English
    Perfect oral and written skills
    Hihgly organised person
    Good-tempered
    Work in a team and readiness to help and solve unexpected issues
    Attentiveness to details
    work in condition of multitask

    Responsibilities

    Answering and forwarding phone calls
    Work with internal and external correspondence, negotiating with delivery service
    Distributing received documents to appropriate departments
    Meeting guests and organization of the guest visit to the Luxoft Office (Ordering passes for guests)
    Managing conference and meeting rooms
    Organization of meetings, conferences, trainings and seminars
    Organizing coffee-breaks during meetings, trainings, seminars and other events
    Approving and ordering of necessary office products and stationery
    Restaurant bookings, taxi arrangements for employees from other locations, guests, top management of the company and delegations
    Directing visitors by maintaining employee and department directories, giving instructions
    Maintaining individual records of the employees in the internal systems
    Organization of meetings, conferences, phone calls, Skype calls, video conferences
    Work with the Bank and Insurance company - ordering of policies, resolving small issues and problems
    Helping expats with relocation/onboarding process for new employees
    Coordination of the administration and technical support of the building
    Preparing expense reports of travel and other expenses
    Assisting all departments in resolving day to day issues
    Sending information letters to all employees of the office/location
    Support other departments/projects that do not have assistants in the staff
    Other matters

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