Admin Analyst @Visa

About the job

About Us

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world.

Join Visa and do work that matters – to you, to your community, and to the world. Progress starts with you.

Responsibilities

Job Description

Operations

• Maintain a safe and secure working environment respecting all health & safety regulations (Visa rules and regulations, Romanian labor law), implementing all required trainings and drills
• Effectively and successfully respond to problem situation
• Management of special situations (pandemics, etc.)
• DocuSign management for RCSB sub-Cluster
• Reception & management of legal document
   

• Guarantee of clean and safe offices, liaising with the contracted service, and ensuring that they comply with Visa standards (both security and H&S)
• Point of contact for Security
   

• Access
• Special incidents
• Correct disposal of confidential waste
   

• Manage relationships: vendors, service providers and landlord
• Manage Ask Facilities & Condeco use and petitions
• OM Playbook
• Supervision and active participation in any facilities renovations or expansions, as well as routine maintenance
• Maintenance of supplies Finance OPEX budget preparation and fulfillment
• Monthly Cashbook for London
• Tax payments for entity Strong support in audit processes
• HR Support celebrations & gifts for employees (HR and Admin take the lead)
• Onboarding of new joiners, from OM perspective
• Onboarding of external contractors/ BPOs for Facilities
• Support Corporate Car Fleet Events
• Facilities logistics, meeting rooms for following events
   

• Manage Expense report for GM Book travel and accommodation
• Manage Calendar
   

• High school completed with relevant certification, diploma or degree in business, management, finance or hospitality
• Admin and office management experience in very busy and international environment
• Experience in supporting large events, supporting facilities for other Offices/Hospitality/Executive Assistance
• Great communication skills and working under the pressure
• English and Romanian on Advanced level at least