Executive Assistant (Oil & Gas industry) – Hybrid work – Advanced English

Scurta descriere a companiei

ABC Human Capital este urmarea fireasca a experientei castigate de fondatorul companiei, in acest domeniu vast, complex, provocator, in continua miscare si schimbare al resurselor umane.
Anul 2005 a reprezentat momentul concretizarii unui ideal: fondarea unei agentii de recrutare si executive search ce pune la dispozitia clientilor sai atat consultanta in recrutare si headhunting, precum si intreaga gama de servicii aferente capitalului uman.
Adaptam cu succes noile tendinte din domeniul Resurselor Umane si utilizam creativ oportunitatile pe care le ofera mediul economic pentru atingerea target-urilor comerciale si de comunicare ale partenerilor nostri.
Activitatea noastra se traduce in solutii inteligente bazate pe baze de date complete si complexe, aplicatii web, portaluri de informare si socializare, baterii de teste concepute si implementate impreuna cu fiecare dintre parteneri, campanii de marketing online si headhunting.

Cerinte

Requirements:

1.Education:
Bachelor’s degree preferred (Business Administration, Communication, or related field)
Equivalent experience may be accepted

2.Experience:
3–5+ years in an administrative or executive assistant role
Experience supporting high level executives preferred

3.Skills:
Excellent written and verbal communication (English)
Strong organizational and time management
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Discretion and professionalism
Ability to multitask and work under pressure

4. Personal Qualities:
Proactive and self-motivated
High emotional intelligence
Problem-solving mindset
Attention to detail.

Responsabilitati

Key Responsibilities:

1.Calendar & Schedule Management
Organize and manage the executive’s calendar

2.Schedule meetings, appointments, and travel arrangements
Available for overtime

3.Communication Management
Handle internal and external correspondence (emails, calls, letters)
Act as a point of contact between executives and staff/clients

4.Meeting Preparation
Prepare agendas, presentations, and reports
Take meeting minutes and follow up on action items

5.Travel & Logistics
Book flights, hotels, and transport
Manage travel itineraries and expense reports

6.Confidentiality & Discretion
Handle sensitive information with discretion
Maintain confidentiality on business and personal matters

6.Project Support
Assist with planning and executing executive-led projects
Monitor deadlines and ensure timely follow-up

7.Office Coordination
Coordinate with departments on behalf of the executive
Help manage budgets or resources, depending on the company