Global Office Specialist @airSlate

At airSlate, our journey began in Boston, USA, in 2008. What started as a single product with 3,000 customers has grown into an influential tech company with 900+ team members across six offices worldwide. In 2022, airSlate reached a total valuation of $1.25 billion and became a 'Unicorn 🦄'. But even as we scale, team members remain our most valuable asset. That's why we've built a company that excites people about their work.

We develop products that serve over 100 million users with no-code workflow automation, electronic signature, and document management solutions. The company's portfolio of award-winning products, signNow, pdfFiller, DocHub, WorkFlow, Instapage, and US Legal Forms, empower teams to digitally transform the way their organizations run.

And now we're looking for a Global Office Specialist in Timișoara with a passion for creating every office to feel welcoming, comfortable, and inspiring, where people feel supported and engaged.

The ideal candidate brings hands-on experience with office services, thrives in collaboration with colleagues across multiple offices and time zones, and has the flexibility to adapt to different cultures and working styles.

If you care deeply about the people experience and enjoy making workplaces better every day, we’d love to meet you.

What you'll be working on:
 

• Oversee daily office operations - supplies, kitchen, cleaning, maintenance, deliveries, and repairs
• Manage seating plans and access cards in coordination with People Team and IT
• Coordinate vendors for supplies, greenery, and services, ensuring quality and consistency
• Support office logistics, including shipments, workspace updates, and small improvements
• Work closely with local and global teams to maintain a smooth and employee-friendly office environment
• Assist the Global Workplace Experience Manager with projects and office moves
• Location - On-site in Timișoara (no remote option)
• Travel requirement: 3-4 days per quarter to visit our offices in Poland
  
   

• Fluent in English, Romanian/Ukrainian is a plus
• 4+ years in workplace, office, or facility management
• Proven experience managing vendors and services across multiple countries with focus on cost-efficiency and quality
• Willingness to travel to our offices across different locations as needed
• Strong track record in logistics, procurement, maintenance, and office infrastructure
• Experience working cross-functionally to support smooth operations
• Comfortable managing remote operations across diverse cultures and regulations
• Excellent organizational skills, able to prioritize across time zones and locations
• Proactive problem-solver with a global mindset for process improvement
• Strong communication skills and confidence working with stakeholders at all levels

Benefits

• Performance bonus
• Medical insurance
• Flexible work schedule
• Meal vouchers