Office and Facility Coordinator

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ALD Automotive & LeasePlan unveil Ayvens, our new global mobility brand which unites the two companies together under a single common brand. This new brand represents another strategic milestone in the company’s development to become the leading global sustainable mobility player.
With over 3.3 million vehicles managed across more than 44 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals.
At ALD Automotive | LeasePlan, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment, and collaboration. We aim to foster an organization that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.
ALD Automotive | LeasePlan will rebrand to Ayvens across all 44 countries by 2025.

Cerinte

We are seeking an organized, proactive, and detail-oriented Office and Facility Coordinator to oversee the smooth day-to-day running of our office operations and facilities.
This role is responsible for maintaining a productive, safe, and efficient work environment by managing office administration, vendor relationships, space planning, and facility maintenance. The ideal candidate is a problem-solver with strong communication skills and a hands-on approach to managing both people and processes.


• Strong knowledge of building management systems and office administration;
• Excellent organizational and multitasking skills;
• Strong interpersonal and communication abilities;
• Proficient in MS Office and other relevant tools (e.g., facility management software);
• Ability to manage budgets and negotiate with vendors;
• Knowledge of workplace safety standards and local regulations;
• Bachelor’s degree in business administration, Facilities Management, or a related field is preferred.Education & experience;
• Fluent in English written and spoken ;
• Proven experience as an Office Manager, Facility Manager, or in a similar administrative or operational role.

Responsabilitati

• Oversee the daily operations of the office, ensuring a clean, well-organized, and welcoming environment;
• Manage all facility-related services, including maintenance, cleaning, security, utilities, and office supplies;
• Serve as the main point of contact for internal stakeholders and external vendors for facility-related matters;
• Ensure compliance with health, safety, and environmental regulations; lead periodic office inspections and risk assessments;
• Coordinate office space planning, including desk allocation, meeting room availability, and equipment needs;
• Manage office budgets, including expenses related to supplies, repairs, and service contracts;
• Support event planning and logistics for internal meetings, training sessions, and company events;
• Oversee reception, mail services, and front-desk operations ;
• Collaborate with IT, HR, and other departments to support onboarding/offboarding processes and workplace improvements;
• Develop and implement office policies, procedures, and best practices.


As a member of our team, you will benefit from:

• 25 days of annual leave;
• 1 sick day/year;
• 1 day off for your birthday;
• Family Private healthcare subscription;
• Monthly budget in Benefit Platform and for special events;
• Opportunities and trainings for ongoing professional growth and career advancement;
• Hybrid work setup - 2 days/week in the office;