Personal Assistant

OPTIM PROJECT MANAGEMENT is the leading General Design, Project, Cost and Construction Management company operating in Central, Southern and Eastern Europe, with the capabilities to deliver the most complex of projects in a wide range of sectors from concept through to completion.

The company was incorporated in July 2009 and brings refreshing new ideas to the construction market, combined with considerable professional experience. Our core team of Architects, Engineers, Commercial and Cost Managers have a number of years working with international project management companies and are well accustomed to working to the highest possible standards. Success in this business is all about people and we have retained some of the best in the region.

Optim Project Management has offices in Romania, Bulgaria and Serbia.

Each construction sector presents unique challenges that require knowledge-based solutions with the flexibility to adapt to the specific Client needs. Optim Project Management team’s sectors of expertise include: Retail, Office, Industrial, Logistics, Healthcare & Pharmaceutical, Residential, Hospitality, Education, Culture, Sports & Leisure.

Bachelor's degree
English language proficiency
Driver’s license B preferred
Knowledge of basic accountancy would be an advantage
Previous experience as a personal assistant or in an administrative role is beneficial.
Exceptional organizational and time-management skills.
Strong communication and interpersonal abilities.
Discretion and the ability to handle confidential information with care.
Proficiency in office software and tools (e.g., Microsoft Office, Google Workspace).
Flexibility and adaptability to changing priorities and tasks.
A high level of professionalism and attention to detail.

Supporting the GD across CEE region covering general administrative responsibilities;
Coordinate appointments, meetings, and travel arrangements. Plan and coordinate travel itineraries, including flights, accommodations, and transportation.
Track expenses, process reimbursements, and manage financial records.
Organize and maintain confidential information and documents.
Maintaining good relationships with the rest of the team and prioritizing requests and appointments.
Handle administrative tasks such as filing, organizing documents, and maintaining office supplies.
Assist with personal tasks, such as arrange personal appointments and services as needed.
Assist with special projects and tasks as assigned by the GD.
Conduct research and gather information on various topics.
Help plan and coordinate events, meetings, and social gatherings.