Senior Operations Associate

This job is no longer active!

View all jobs Veeam Software active

View all jobs Senior Operations Associate active on

View all jobs Marketing active on

Employer: Veeam Software
  • Marketing
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Updated at: 30.09.2023
    Job remote: On-site

    The Senior Operations Associate at Veeam is responsible for assisting with project coordination, reporting and file management.


    • Provide coordination, logistics and operational support for training programs, events, projects and workstreams for the EMEA Sales Acceleration Team

    • Work with internal trainers and outside vendors on organising trainings that meet all necessary requirements: search the venues, book conference rooms, deal with outside vendors and payments, if necessary, work with outside vendors on printing participant's materials

    • Provide training session (Teams/Zoom) production where needed including monitoring chat, documenting participants, preparing recordings and extracting reports

    • Consult with the Sales Acceleration team and stakeholders on planning of upcoming training sessions, programs and the needed communications, invitations, etc.

      • Provide additional support where help is needed regarding data collection, content review and preparation, dry-runs, confirmation of stakeholders, etc.

    • Coordinate other needed logistics and training coordination support including, but not limited to:

      • Supply ordering and inventory management

      • Updating the information pages/libraries on the internal resources

      • Shipping/printing requests

      • Ordering for training giveaways

      • Program and process documentation as needed

      • Monitor onboarding training learning assignments

      • Book conference rooms and complete room setups needed for training events

      • Ensure all necessary supplies, printed materials and resources are available for onsite and virtual training events

      • Provide administrative support to EMEA Sales Acceleration team as needed

      • Updating Sales Acceleration Global training calendar in SharePoint

      • Providing materials after the training to attendees (feedback forms, etc.)

      • Supporting debrief analysis and recommendations for improvement where possible

    • Manage the projects' finances in Coupa payment system: work with the invoices and contracts, track payments and contracts

    • Serve as a team resource for learning reporting and monitoring of quarterly learning plans

      • Run standard and ad hoc reports and format presentation data as required


    • Bachelor's Degree required (a combination of education and experience will be considered)

    • 1-3 years of experience coordinating and supporting activities and functions at a departmental level

    • Experience with software tools including Microsoft Project, Microsoft Office, Microsoft SharePoint; sales force automation tools such as highly desired

    • Comprehensive knowledge of process, project and program management and the ability to apply them when solving operational issues

    • Ability to effectively communicate and collaborate with a diverse range of people and job functions

    • Planning and process analysis

    • Analytical Thinking

    • Excellent written and verbal communication skills

    • Adaptability/Flexibility

    • Strong interpersonal and relationship skills

    • Excellent time management skills

    • Ability to work independently and adapt to a fast-changing environment