Contract Administrator

Short company description

We are a global agri-business with a six-continent supply chain. We can rely on the strong history of Nidera and COFCO Agri. With a long-standing market presence, we have a deep understanding of the world’s largest agricultural importing markets, including China.

Requirements

• Associate or bachelor’s degree in a related field
• Prior experience in contracts administration or in another relevant administrative role involving attention to details and working with people
• Consistent, professional approach
• Knowledge of “back-office” computer systems is considered as an advantage
• Working knowledge of office equipment
• Provide good customer service
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Able to contribute positively as part of a team, helping out with various tasks as required
• Desire to be proactive and create a positive experience for others
• Excellent written and verbal communication skills
• Fluent in English language, Romanian native
Good knowledge of MS Office (especially MS Excel)

Responsibilities

• Ensure the appropriate actions to obtain all necessary information & documents for drafting of contracts in the system according to internal rules and templates.
• Preparation and issuance of contracts and addendums, in accordance with the internal confirmations received, respecting the internal guidelines.
• Registration in the internal system (SHARP) of all contracts, including amendments, cancellations.
• Sending contracts in a timely manner to partners and monitoring their return in an original signed version.
• Archiving of contracts and related documentation (physical, electronic).
• Ensure proper administration of contracts per counterparts, respecting onboarding rules and other internal procedures (broker contracts, compliance, etc.)
• Administration of barge freight contracts/addendums.
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• Acting as support function for other operational departments (Trading, Execution, Finance) regarding management of contracts and back-up, when needed, for the CE team.
• Maintaining contact with partners (related parties/intercompany as well as third parties) whenever needed, regarding the contracts flow.
• Running statistical reports for analysis of contracts, upon request.
• Answer queries from colleagues or external parties in a professional manner, reply or forward them as necessary.
• Management of mailing original signed contracts and ensure their confidentiality.
• Assist colleagues with a variety of administrative tasks related to contracts, when needed.
• Create and update records ensuring accuracy and validity of information in the system.
• Provide improvement opportunities in internal processes, coordinated with business developments or internal processes changes.
• Ensure compliance with COFCO established policies & procedures.
• Maintain trusting relationships with suppliers, customers and colleagues.
• Perform any other duties required by Management and situation, related to business needs.

Other info

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