Purchase-to-pay (P2P) - Operations Associate

Employer: Booking Holdings
  • Acquisitions - Logistics - Supplies
  • Banks - Financial Institutions
  • Accounting - Finance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Ilfov
  • Ploiesti
  • Updated at: 28.03.2023
    Job remote: On-site
    Short company description

    Booking Holdings Romania is a Center of Excellence based in Bucharest, Romania and was created to support the increasing business demands of the Booking Holdings Brands. The Center of Excellence provides access to specialized and highly skilled talent, leading industry best practices, and collaboration opportunities across all of our Brands.

    As part of our Booking Holdings Romania team, you will have the opportunity to be a part of the world’s leading provider of online travel, with a mission of making it easier for everyone to experience the world through six-primary consumer-facing brands: Booking.com, Priceline, Agoda, KAYAK, OpenTable and Rentalcars.com.


    Fluency in English a must
    Business operations experience including budget management, financial planning and analysis
    Experience with legal e-billing platforms particularly Legal Tracker by Thomson Reuters
    High degree of attention to detail
    Understanding of general accounting principles
    Strong stakeholder management skills including a patient and customer-centric mindset with both internal clients and external vendors
    Strong preference for experience working in a legal environment and/or with law firms, policy consultancies and other professional services providers
    Execution focused with the ability to handle competing priorities and adapt in a dynamic environment


    Stakeholder Engagement

    Deliver timely, high quality answers to questions / issues faced by the Legal and Public Affairs team throughout the end-to-end purchase to pay process
    Identify and implement opportunities for ongoing improvement of the purchase to pay process particularly in efficiency and user experience

    Tech Modernisation / Transformation

    Support the implementation of a new financial system for the Legal and Public Affairs team including by updating relevant policies and processes, onboarding and training vendors, and other aspects of change management


    Work with Procurement and the Legal and Public Affairs team to run Requests for Proposal (RfPs) for vendor services

    Vendor Engagement

    Be the primary responsible person for the registration and onboarding of new Legal and Public Affairs vendors to Booking.com’s financial systems
    Be the primary responsible person for maintaining accurate and up-to-date Legal and Public Affairs vendor profiles in Booking.com’s financial systems
    Be the first point of contact for vendors billing questions and deliver timely and high quality service to answer their questions and resolve their issues
    Purchase Requisition / Purchase Orders
    Raise purchase orders (and/or create matters) in Booking.com’s financial systems in response to spend requests from the Legal and Public Affairs team
    Close purchase orders / matters in Booking.com’s finance systems including any needed adjustments to accurately reflect the goods / services received


    Engage with external vendors to ensure timely and accurate invoicing
    Review vendor invoices and ensure compliance with vendor / matter agreement, billing guidelines and related Booking.com policies
    Create goods receipts in Booking.com’s finance systems to confirm receipt of satisfactory goods / services and authorize invoice for payment
    Work with Booking.com Finance teams to ensure invoices are timely approved and paid as well as deliver speedy resolution to issues that arise


    Work with Booking.com Accounting teams to lead monthly accruals process