Administrative & Workplace Project Manager

Job Description

Administrative/finance tasks covering the following key duties:

• In charge of local administration. Act as a liaison between the local office with accounting company, payroll, legal and financial institutions;
• Key contact for Office related queries from all stakeholders, being visible and available to carry out tasks, inspections and troubleshooting where necessary;
• Manage relationships between key internal stakeholders;
• Maintaining HR files and confidential records, preparing necessary HR documents and Checklists for employee on-boarding and off-boarding;
• Ensure that Health & Safety and Security requirements are met and work closely with local Health & Safety representant.
• Providing support in salary administration program/ luncheon tickets order with collaboration with HR and payroll external provider;
• Coordinating support and administrative processes related to company assets: Annual Patrimony Count, working tools allocations to employees, scraping of company items/goods;
• Negotiate and build relationships with key vendors to secure the best price, quality and service levels;
• Interacting with vendors, Accounts Payables, Purchasing and Finance to research and properly code invoices for payment;
• Coordination with the purchasing department for on-boarding new suppliers;

Workplace Experience Ambassador covering the following key duties:

• Acts as the day-to-day contact for all facilities-related service issues;
• Building Relationships with all partners and key contacts on the floor;
• Carry out proactive floor reviews, and liaise with the FM team to ensure issues are resolved, escalating to the Programme Delivery Lead;
• Monitor/ Manage the Space utilisation on the floors, working with workplace solutions and assisting with moves, where required;
• Dealing with any invoice/purchase order queries that might arise (GMP or non-GMP).
• Identifying savings opportunities within the building and assisting change management where required;
• Ensure key contacts are kept up to date with any outstanding issues;
• Where required, assist with project management of works within the building;
• Awareness of General Health and Safety management of the building. Identifying any issues and escalating to Environmental Health & Safety Specialist and Programme Delivery Lead
• General Administrative duties (interacting with suppliers, onboarding new suppliers, keeping up to date distribution lists, suppliers lists).

We are looking for intellectually curious people, passionate about the bigger picture of how technology industry is evolving, ready to ask difficult questions and deal with complicated scenarios. If you are creative and a problem solver, this is the place to be as will be supporting you to fast-forward your career.

We maximize each employee's potential through personal development and through a wide range of learning tools both formal and informal. We believe that remunerating our people with competitive salaries and a range of attractive benefits such as:

25 days' holiday per year
1 additional day off for your Birthday
Annual wellness allowance
Share Purchase Plan
Medical Health Insurance
Medical Subscription (preventive medical services)
Dental Coverage
Life insurance
Pillar 3 Private Pension
Meal Vouchers
Flexible Benefits
Bookster
Volunteering Events
Team Buildings

At LSEG, we believe that creating a diverse and inclusive organisation is fundamental to the way we deliver on our promise of creating essential partnerships and open opportunities. Our open culture is central to how we deliver our purpose - driving financial stability, empowering economies and enabling customers to create sustainable growth - in everything we do.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 70 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it's used for, and how it's obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.