HR Payroll Specialist

Job role

As part of the HR admin & payroll team within the HR Department,  you act as a subject matter expert and manage all HR payroll & benefits areas on local level, ensuring support for all internal clients on different programs, processes, tools and systems, striving for compliance with legislation and delivering outstanding employee experience.

Responsibilities:

• Act as main contact person and manage all payroll processes and the benefits administration, depending on the company's needs and also in relation to the competent authorities that regulate the labour relations between employer and employee.
• Manage the relation with outsourcing company, providing on time and accurate information and documents needed for Revisal registration, for payroll or for any other scope;
• Maintains the relationship with external suppliers (payroll, benefits, medical services, health insurance, medical subscriptions/insurance, pensions and any types of benefits and discounts granted to employees) ensuring effective communication and trying to find solutions that constantly improve collaboration and add new opportunities;
• Responsible in updating, maintaining and centralizing data in/from internal tools in order to provide all the needed information required for payroll calculation;
• Checks and updates the databases regarding the various special assignments as: employees with disabilities, deductions, bank accounts, health insurance, etc.) and internal allocations;
• Maintain and update in internal tools/systems/databases (seniority in work, annual leave, personal employment files, timesheets, bank accounts, deductions, certificates that influenced payroll calculation or other employee benefits allocation) ensuring records are accurate and up to date according to documentations received from employees;
• Execute tasks independent, enter data and retrieve information from group-specific system, perform data validation, audit own data entry for accuracy and make corrections as needed;
• Checks the payroll sheet prepared by the external provider in order to identify possible corrections and prepare monthly payments process;
• Ensure support for all needed documents, reports, invoices, etc for financial monthly closing;
• Run, create and develop reports on HR data for analysis and decision-making, statistical data analysis and other reporting needs, as required;
• Provide  comprehensive  HR  Admin&payroll support  in all activities related to  HR (employments, leavers, changes of contracts, suspensions, benefits administration, salaries);
• Act as a main contact point for all HR payroll related queries from employees;
• Provides support to employees regarding pay slip and clarifies any details related to salary calculation in a way easy to understand and with focus on customer needs;
• Checks compliance with internal procedures/regulations related to GDPR, internal procedures/policies or legislation and ensures the monitoring and implementation of the necessary legislative changes within the company;
• Assist all admin process and act as back-up for admin and systems specialists when needed;
• Contribute to the HR system implementation projects and other change initiatives, support documentation and testing of system enhancements, as assigned;
• Support and manage draft or update of procedures, collective agreements, policies, training material, or any other communications related to HR payroll and benefits area;
• Manage the internal and external communication with stakeholders related payroll and benefits area;
• Participate to assigned trainings and self-learning based on the development plan;
• Works in a team, constantly collaborates with the rest of the members, according to internal workflows;

Requirements

• Fluent in English
• Graduated in economic or related field
• Minimum 3 year experience in payroll and benefits area
• Experience working with ESS and Timesheets tools (True HR is a plus)
• Open to changes and focus on digital solution
• Advanced MS Office package (specially Excel)
• Excellent communication skills
• Human inspector and payroll certificate would be a plus

Skills

• Ability to work independently, as well as engaging with co-workers in different project teams;
• Good planning and organizing and ability to prioritize activity;
• Customer service oriented person and willing to help;
• Strong analytical and problem-solving skills;
• Proactivity and excellent communication skills (both written and verbal);
• Integrity and trust, accurate working style;
• Enthusiastic and go-getter person,  open to change, digital and innovation;
• Ability to work with various tasks, that can change depending on the business needs;
• Very good understanding of payroll processes, ability to identify and ask for missing data from internal customers and to mitigate risks of errors.

Benefits We place people at the core of what we do, this is why we are committed to your personal and professional growth: 

• Complete training curricula available (tailored courses);
• International Certifications (Agile, Prince, ITIL, IFOA, ACCA, IACCM etc.);
• Comprehensive Leadership Programs;
• All you can learn with LinkedIn Learning!
• German Language Courses for any level;
• All you can read with Bookster!

We care about the performance of our employees and we know it can only be reached by ensuring you proper work-life balance:

• Work from Home Option available

• WorldClass & 7Card Gym Discounts
• Employee Assistance Program - Helpline 24/7

Come to the Allianz side! We have attractive compensation and incentives:

• Fixed salary compensation along with rewards & recognition performance-related bonus scheme;
• Flexible benefits package in Benefit platform that can be individually customized in order to best suit to your needs.

The personal information that you may provide to us (including sensitive information) may be provided to Hiring Managers for the purposes of assessing your suitability as a candidate. Only suitable candidates will be contacted.
All applications will be treated with confidentiality.