Administrative Assistant

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Employer: CHS Agritrade Romania
Domain:
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
    Location:
  • BUCHAREST
  • Updated at: 29.11.2022
    Short company description

    CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States. Diversified in energy, grains and foods, CHS is committed to helping its customers, farmer-owners and other stakeholders grow their businesses through its domestic and global operations.
    CHS supplies energy, crop nutrients, grain marketing services, livestock feed, food and food ingredients, along with business solutions including insurance, financial and risk management services.

    Requirements

    Minimum of 2 years’ experience in secretarial/administrative position
    Total fluency in English and in Romanian, other European language is a plus

    Responsibilities

    Provide daily support at the reception: answering calls, coordinating office correspondence, meet and greet clients and visitors
    Manage relationships with external suppliers for the office such as cleaning, maintenance subcontractors, equipment providers, and supplies vendors. Monitor their service standard, their costs and invoicing to ensure the organization receives the right service at the right cost
    Manager car fleet, fuel cards and parking in line with company policy
    Provide employees with the appropriate telephone devices and lines, manage the telephone fleet and telecom contracts
    Support travel arrangements in a timely and cost-efficient manner
    Assisting in the organization of internal and external meetings and conferences, documentation preparation, agenda management and communication with colleagues, team members and external partners
    Select new suppliers, negotiate terms and conditions, in line with the Company’s expectations and policies as well as invoicing for suppliers in scope
    Implement procedures and guidelines to improve operational efficiency
    Maintain a safe and secure office environment
    Adapt to changing needs and expectations on a situational basis, be prepared to handle urgent business matters as needed
    Take initiative and ownership of tasks and see through to completion with limited or no supervision 
    Work with sensitive material; maintain highest level of confidentiality and integrity

    Other info

    Please provide CV in English