Administrative Assistant

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States. Diversified in energy, grains and foods, CHS is committed to helping its customers, farmer-owners and other stakeholders grow their businesses through its domestic and global operations.
CHS supplies energy, crop nutrients, grain marketing services, livestock feed, food and food ingredients, along with business solutions including insurance, financial and risk management services.

Minimum of 2 years’ experience in secretarial/administrative position
Total fluency in English and in Romanian, other European language is a plus

Provide daily support at the reception: answering calls, coordinating office correspondence, meet and greet clients and visitors
Manage relationships with external suppliers for the office such as cleaning, maintenance subcontractors, equipment providers, and supplies vendors. Monitor their service standard, their costs and invoicing to ensure the organization receives the right service at the right cost
Manager car fleet, fuel cards and parking in line with company policy
Provide employees with the appropriate telephone devices and lines, manage the telephone fleet and telecom contracts
Support travel arrangements in a timely and cost-efficient manner
Assisting in the organization of internal and external meetings and conferences, documentation preparation, agenda management and communication with colleagues, team members and external partners
Select new suppliers, negotiate terms and conditions, in line with the Company’s expectations and policies as well as invoicing for suppliers in scope
Implement procedures and guidelines to improve operational efficiency
Maintain a safe and secure office environment
Adapt to changing needs and expectations on a situational basis, be prepared to handle urgent business matters as needed
Take initiative and ownership of tasks and see through to completion with limited or no supervision 
Work with sensitive material; maintain highest level of confidentiality and integrity

Please provide CV in English