Office Administrative & Shared Services Specialist
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Angajator: | BENTO - INTELLECTUALLY CURIOUS |
Domeniu: |
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Tip job: | full-time |
Nivel job: | 0 - 1 an experienta |
Orase: |
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Actualizat la: | 04.09.2022 |
Remote work: | On-site |
Bento (2B INTELLIGENT SOFT S.A.) is an IT Consulting and Software Development Company run by a team of young, ambitious entrepreneurs with an outstanding level of technical skills. We are passionate about innovative technologies and dedicated to building strong businesses.
Our statement is intellectually curious. What drives us is our thirst for knowledge: we want to know everything there is to know in our area of expertise. We invest time and energy into learning more and figuring things out.
Our inquisitive nature may have annoyed our parents and teachers, but we believe that curiosity is essential for growth.
We will never stop asking ourselves questions, in an attempt to find the right answers and to make your life a little bit easier.
What kind of attitude are we looking for:
• Responsibility: Ability to proactively respond, take action and seek solutions to daily challenges;
• Ability to work comfortably and diplomatically across departments within a medium sized entreprenurial environment;
• Out-of-the-box approach to solving challenges;
• Be accountable and able to receive feedback as it is aimed to your professional improvement;
• „Intellectual Curiousity”.
What should you bring to our team:
Human skills (you have them or you are willing to develop them on the job):
• Ability to manage and communicate emotions. Desire to grow emotionally;
• Ability to manage emotional response to stress factors;
• Ability to take a pause between stimulus and response in order to create space for rational thinking and/or emotional cooldown;
• Ability to handle, organize and resolve multiple queries; Good planning, prioritization, organization & time-management skills;
• Good negotiator, facilitator and mediator, knows when to speak and when to listen;
• Good planner, prioritization & organization, time-management skills;
• Strong interpersonal skills in order to communicate with multiple stakeholders and influence them according to your objective.
Hard skills:
• Minimum 2 years work experience;
• Minimum 1 year experience on a similar position;
• Proficiency in Microsoft Office;
• Bachelors or Masters degree;
• Good communication abilities in English;
Would be a plus:
• Experience working with HR, FINANCIAL and other types of Enterprise Resource Plannig solutions like: SAGA, CHARISMA etc.
• Experience in project management and event planning.
What you’ll do:
• Manage and create internal correspondence (receive and send calls / e-mails / messages);
• Manage daily shippings, preparing relevant documents (AWB etc);
• Manage traveling and accomodation plans for internal/external clients; (ordering Uber/Taxi etc)
• Allocate - entry and exit numbers for documents entering and leaving companies;
• Manage the archiving of contracts concluded both with customers and with suppliers / partners (scanning, filing);
• Manage relations with suppliers, requesting offers, purchasing and receiving (e.g. fuel suppliers, insurance, car dealers etc.)
• Manage reception and distribution of fruits, foods and office products within the company;
• Manage invoices and cash receipts received from internal or external clients according to financial and accounting departments needs.
• Manage administrative service providers (e.g. cleaning company staff, etc.);
• Ensure needed protocol for meetings/internal events within the company (finger food, coffee, water, orders for lunch);
• Provide specialized support for shared services such as HR, FINANCIAL, MARCOM, PROCUREMENT and SALES activities. Examples:
o HR – prepare and manage EU Funds personnel documents/files,
o FINANCIAL – enter and validate data in excell, prepare reports, fill out legal forms;
o MARCOM – event planning and implementing, prepare event materials, wrap gifts;
o PROCUREMENT – file management, receiving goods;
o SALES – prepare sales materials, protocol
What you’ll get in return (besides $)😊:
Work environment & benefits
• Medical subscription to Regina Maria network of clinics, free-of-charge. You can choose to pay for your family and relatives or friends under the same subscription;
• Free access to ATLAS, health and well-being services platform with more than 800 doctors and specialists licensed and verified in psychotherapy, telemedicine, parenting, nutrition, coaching and financial well-being, available for you 24/7. You can talk with one of the specialists, benefiting from free monthly sessions paid by Bento;
• You will be able to work from anywhere and also come to the office for certain meetings/ceremonies
2-3 days/week;
• Each week we have „Bento sandwich” which includes diverse type of food to make sandwiches and
some snacks;
• We provide fruits all weeklong;
• Annual teambuilding outside Bucharest, Christmas party;
• Water, Coffee & spectacular view over Bucharest – sky is the limit.
Team
• You will have the chance to be surrounded by young, and experienced colleagues and to work in a friendly environment where we consider that each mistake is a lesson learned and a step forward in your career;
• We are funny – there are no bad jokes, but we value respect. We like to party and spend time together.
• We are responsible and accountable for Bento’s success this is why you will see us very often doing
things that are not in our job description;
• We are human beings. We care first about the human being rather than the role one is responsible for. We are making efforts to connect with one another in a human way.
Learning & Development
• At Bento you own your professional and personal development;
• We will offer you, all the necessary trainings, courses and certifications together with our expertise suitable for your career growth, so that you can learn new things and keep up with technology.
• We will offer you coaching and mentoring, you only need to be open to ask for help and receive feedback as it is aimed to your professional and personal improvement.
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