Project Administrator – Cyber
Reporting to the Portfolio PMO and Cyber Reporting Programme Manager, the Project Administrator role provides information and quality analysis services to key cyber reporting projects within the Cyber programme remit. Key Responsibilities Adoption and alignment to the Change Framework Adopt and embed best practice into all new projects through the alignment to the Change Framework for both Agile and Waterfall projects Produce the required artefacts for the various stage gates as defined in the Change Framework and retain these centrally as well any associated approvals Make sure that when a project deviates from the defined stage gate criteria, that the exceptions process is followed and approved by the Portfolio PMO Act as a Change Framework Champion across the stakeholder community for your projects Provide input into the continuous improvements process based on feedback from your stakeholder community Data Collation and Reporting Ensure completeness and currency of project, programme, and portfolio data in the relevant PM system(s) Amalgamation, filtering, and consolidating of project, programme and portfolio data for analysis and reporting purposes Collate accurate and relevant data to support budgeting and forecasting Review project plans and timelines, and develop work schedules to achieve project timeline and milestones Data Administration and Control Data administration, reconciliation, validation and data cleanse (where appropriate) Ensuring that project and programme data is in the PM systems and storage for completeness and currency Maintain a repository of project templates, both technical and management, to support the Project Managers Document project resource requirement, assisting with planning if necessary To undertake ad hoc tasks as required from time to time by the Finance Business Partner to assist in the general running of the Department. Communications Deliver clear and accurate analysis to facilitate stakeholder discussions Builds trust by consistently understanding and fulfilling stakeholder requests in an accurate, timely and professional manner. Provide communications to all stakeholders across the programme including, but not limited to, Finance Business Partners, Project Managers and PMO Contacts and liaises with Finance Business Partners for authorisation of Finance codes/Budget and Project Managers for orders. Liaises with employees at all levels within the PMO team and Accounts Payable. Key Behaviours Major Challenges (The challenges inherent in the role that require a continual test of the role holder's abilities) Continuously adopt a pragmatic, flexible and responsive approach. Manage competing demands from various projects/managers simultaneously Applies judgement to assess the relative importance of assigned tasks and prioritises effectively Working with teams in multiple locations simultaneously Maintain constructive and supportive working relationships with stakeholders across the group To ensure good internal control with respect to the Finances and Approval process. For example, purchase orders (PO's) are raised and signed by the appropriate signatories, PO's are raised using the correct Finance codes, and invoices are processed using the correct PO numbers. Observation of Internal Controls Demonstrate and practice adherence to LSEG internal controls and standards in data management, and document management and production (e.g. keeping appropriate records, following LSEG processes and using mandated tools, etc.). Adhere to LSEG change and project management standards, communicate these to project stakeholders, and monitor accordingly Demonstrates understanding of risk mitigation techniques and supports activities Key Skills Minimum Requirements Strong information analysis and presentation skills, with the ability to represent complex information in a simple and meaningful way Excellent interpersonal and communication skills; proven ability to work within a team Strong computer literacy, including advanced knowledge of the Microsoft Office suite of products, and a willingness and skill to learn new tools quickly Good information management, collation and reporting skills, and proficiency with reporting tools such as Clarity PPM or other similar PPM tools Good knowledge and experience of formal project management methodologies, project planning, project financial management, and project resource management Experience in a similar project analysis or support role A strong customer service focus and the ability to build effective working relationships with employees and external stakeholders/suppliers. The ability to work effectively in a team environment and to process deadlines. High attention to detail and an orderly approach to processing. Educated to degree level or equivalent Preferred Minimum 2 years experience in a similar Project Support Function Experience with Clarity or similar Project Management systems Experience in large investment banking or financial services organisations would be beneficial Experience working successfully with teams in multiple locations simultaneously Experience with PowerBI, databases and analytics reporting would be beneficial
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