Indirect Buyer & Assistance Travel Management

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Parte a unei echipe de peste 6700 de specialiști prezenți în 34 de țări, noi ne angajăm să dezvoltăm piața muncii prin soluții inovatoare și personalizate. Alege să lucrezi într-un mediu care apreciază valoarea personală și profesională.

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Education and Skills Required:

- Bachelor’s Degree in Engineering, Technology, or Business or equivalent combination of education and experience preferred
- Good knowledge of MS Office, Word, Excel, and internet browsing.
- Good knowledge of German (desirable to have)
- Good knowledge of English (desirable to have)
- Ability to organize time, tasks, and place of work
- Ability to meet deadlines
- Attention to detail
- Responsibility, tidiness, fairness, and reliability

KEY OBJECTIVES:

- Centralizing specific service requests for travel, obtaining the necessary approvals in compliance with the Procedure for Business Travel;
- Processing and confirming requests for specific services: hotel accommodation, air ticketing, train ticketing, rent car reservations;
- Centralizes requests for specific services relating to travel, obtains the necessary approvals in compliance with the Procedure for business travel;
- Issues travel orders based on the approval completed with all travel data and communicates them to the applicants;
- Makes the necessary arrangements for accommodation and/or transport bookings through the agency with which the company has a contract for this purpose and forwards confirmations to the employee who will be traveling (or the person designated for correspondence);
- Deals with last-minute inquiries and bookings;
- Informs employees of breaking news/events in the field impacting business travel planning;
- Centralizes documents (within 3 working days after the end of the trip) for settlement, checks documents (travel order, supporting documents, invoices, receipts/ vouchers, etc.)
- Checks the allocation of expenses for business trips, finalizes the calculation of travel costs by category (per diem, accommodation, transport, etc.), and sends the report to the payroll administration, which includes all the details, including the amounts to be paid;
- Receives and verifies the allocation at the person level of the data in the Integrated Travel Service Operator's reports to validate the invoices issued by the Integrated Travel Service Operator; forwards the verified reports and the invoices issued to the payroll administration to be recorded in the internal records of the invoices
- Process purchase orders and contracts for Goods & Services via the SRM system.
- Maintain system e-catalogs.
- Collaborate with experts and requesters.
- Manage claims.
- Handle supplier qualification processes.
- Order requesters and material experts from different LE sites.