Office Assistant

A world leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3.8 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.

Air Liquide’s ambition is to be a leader in its industry, deliver long term performance and contribute to sustainability - with a strong commitment to climate change and energy transition at the heart of its strategy.

- Flexibility and the ability to prioritize new tasks as they come in
- Interpersonal communication
- Strong interpersonal skills, ability to work with people, develop trustful personal relationships
- Interface in a diplomatic manner with a broad range of people
- Personal compatibility with company values and practices, showing respect towards all colleagues and customers
- Good organisation skills, ability to set priorities and meet deadlines
- Quick-minder, proactive and displaying a high level of energy whatever the circumstances
- Open-minded, assertive, team-oriented, understanding internal customer expectations and needs
- Knowledge of Romanian language compulsory for Ukrainian candidates

Missions and Responsibilities
Mission

The Office Assistant will organize and coordinate the office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. A successful Office Assistant is an energetic professional who is comfortable wearing multiple hats, while being able to manage a wide range of administrative duties and execute support-related tasks. Working autonomously, the Office Assistant is well organized, flexible, and enjoys the challenges of supporting an office with diverse people.

Responsabilities

- Acts as event planner and main point of contact for all company events i.e. regional meetings, employee events and office meetings (example: teambuilding)
- Manages the car fleet and telecommunication provider accounts, supervising all contractors i.e. cleaning, cargo, pest control
- Promotes Safety culture, acts as a champion for Safety for the Headquarter
- Ensures that equipment is kept in proper working condition (Phones, furniture, lighting, meeting rooms AV equipments, bathrooms, kitchen, etc),
- Manages and liase with Helpdesk / IT or other service providers for functionalities at the HQ - Keeps all posters (on the walls) appropriate and updated
- Promotes Environmental friendly behaviors: recycling electricity & water consumption, heating, etc
- Manages the reception tasks (appointment or telephone) by giving a positive image of the company and redirects calls effectively
- Manages courier services including invoices/ contracts & addendums to clients and suppliers
- Manages Office supplies and makes sure that that all the closets of the headoffice are well organized following the 5s continuous improvement principle
- Perform checks over the Travel and Accomodation expenses making sure that the policy and thresholds are respected
- Creats purchase requests for administrative departments
- Edits and formats various documents such as letters, addresses and any other document upon need, creating quality translations if needed
- Scans, archives the original documents received at headoffice

Benefits:
• Medical coverage with Medicover
• Life insurance
• Diverse scheme of benefits via Benefit Online platform
• Flexible working hours
• Multinational environment