Executive Assistant / Office Manager
AECOM is a global network of experts working with clients, communities and colleagues to develop and implement innovative solutions to the world’s most complex challenges.
Delivering clean water and energy. Building iconic skyscrapers. Planning new cities. Restoring damaged environments. Connecting people and economies with roads, bridges, tunnels and transit systems. Designing parks where children play. Helping governments maintain stability and security.
We connect expertise across services, markets, and geographies to deliver transformative outcomes. Worldwide, we design, build, finance, operate and manage projects and programs that unlock opportunities, protect our environment and improve people’s lives.
Imagine it. Delivered.
•High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
•Ability to multitask and prioritise tasks.
•Excellent time management skills.
•Well-developed organisational skills.
•Attention to detail and problem-solving skills
•Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
•Knowledge of Office Administrator responsibilities, systems and procedures
•Proficiency in MS Office (MS Excel, MS Outlook, Power Point and Word)
•Hands on experience with office machines (e.g. fax machines and printers)
•Familiarity with email scheduling tools
•Excellent time management skills and ability to multi-task and prioritize work
•Excellent written and verbal communication skills
•Strong organizational and planning skills in a fast-paced environment
•A creative mind with an ability to suggest improvements
Responsibilities•Schedule meetings and appointments; manage Country Manager’ diary and emails at request.
•Manage various administrative tasks that help the executive perform his job.
•Organise, manage soft copy documents
•Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
•Order stationery and equipment
•Maintain the office condition and arrange necessary repairs
•Coordinate with IT department on all office equipment
•Provide general support to visitors
•Liaise with facility management vendors, including cleaning, catering and security services
•Plan in-house or off-site activities, like parties, celebrations and conferences
•Liaise with the travel agent and employees for their business trips (airplane tickets, hotel bookings, etc)
•Maintain various employees booking systems (e.g. office access, minibus pre-booking and others)
•Drive the company minibus from Ploiesti to Bucharest (it would be a plus)