Payroll & Personnel Services Associate

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Employer: Gi Group Romania
  • Others
  • Human Resources - Psychology
  • Administrative Assistance
  • Job type: full-time
    Job level: 1 - 5 years of experience
  • Buzau
  • Updated at: 20.05.2022
    Short company description

    Gi Group este una dintre cele mai mari companii de resurse umane la nivel mondial, oferind servicii pentru dezvoltarea pieței forței de muncă. Grupul oferă servicii de muncă temporară și permanentă, recrutare și selecție, servicii de consultanță și training cât și alte servicii complementare.



    • Bachelor’s degree from the related departments;
    • Intermediate level of English, both written and spoken;
    • Min. 3 years experience in payroll;
    • Having knowledge of Industrial Law;
    • Good command of SAP and MS Office programs;
    • Solution oriented, good ability of planning, Team player.



    • Carrying out the onboarding, offboarding, transfer and promotion processes of the in-system personnel and determining their attendance in line with the legal terms, on a timely manner;
    • Ensuring top quality service in line with the SLAs determined in payroll processes;
    • Tracking the employee-related processes such as all kinds of registration, references, accruals, insurance, reassignments, promotions, transfers, allowances, taxes, leaves, fund cuts, individual retirement, retirement severance payment which arise from the legislation and company's regulations;
    • Preparing and monitoring the payroll and accrual procedures properly on a timely manner in line with the official legislation, creating the required reports;
    • Ensuring the ongoing up-to-datedness of personnel files associated with the employees and outsourced employees;
    • Carrying out the tracking and collection of the employees' individual retirement, allowance, insurances (e.g. health, travel, life), and temporary incapacity payments;
    • Carrying out the activities associated with compensation management by performing the transactions such as attendance tracking, tally sheets, shifts, annual leave, rest, daily leave, etc. and by contacting the relevant stakeholder, tracking the documentation, submitting the legal notices, where necessary;
    • Keeping an updated version of the tally sheet data on the system, making the corrections where there are issues and managing communication with the teams that handle the entries;
    • Preparing the documentation and information for audits, in the case of social audits to be conducted by Retail/Client companies ;
    • Performing the monthly reconciliation for SSI, tax, and unemployment insurance;
    • Preparing monthly e-declarations as part of the legal and periodic declarations, preparing, in a timely manner, documents such as monthly workforce diagram for the Employment Agency, etc.;
    • Performing the necessary operations according to the notices sent by Directorate of Execution;
    • Responding to and following the correspondences with Official Institutions/Private Institutions;
    • Preparing the necessary documentation for offboarding, notifying the relevant departments and serving the legal notices;
    • Performing the operations for data management, onboarding-offboarding, and payment procedures for outsources employees, notifying the companies through reconciliation on the unit conventions that are essential to invoicing Checking the invoices, SSI, tax, accrual, and bank payments, approving the conformity thereof, completing the missing documents;
    • Performing the operations for Travel and Expense processes as part of the procedures and cooperating with the Accounting Department.