Payments and Administration Specialist

Angajator: Smartx Net Apps
  • Contabilitate Finante
  • Secretariat - Administrativ
  • Tip job: full-time
    Nivel job: 1 - 5 ani experienta
  • Actualizat la: 02.07.2022
    Scurta descriere a companiei

    We are a fast growing and innovative internet development company, with over 15 years of experience in building and maintaining web-based projects. Our main focus is the development and enhancement of one of the largest websites in the world, having an audience in the top 300 sites world-wide.
    We value our staff by investing in their development, health and good employment practices. Our workplace has a creative, well-organized, dynamic and fun atmosphere, which allows people to develop their potential and enjoy sharing experience with other professionals.


    This might be the place for you if you have:

    Bachelor degree or equivalent combination of education and experience with a focus in administrative, operations or financial area;
    + 5 years of experience in different administrative functions with focus on payments/bank relation/budgeting;
    Very good knowledge of Excel;
    Very good knowledge of English;
    Very good communication skills;
    Initiative and capacity to work independently;
    High attention to detail;
    Positive attitude.


    In this role you will:

    Coordinate all the administrative processes within the company and solve various issues that arise during the daily operations;
    Serve as contact person for the employees and vendors/services providers regarding preparing, negotiating and signing of commercial contracts;
    Review the new contracts, follow-up the ongoing contracts and check the compliance with company’s legal and fiscal specialists;
    Provide support to the staff, by handling requests or inquiries regarding financial, acquisitions or other administrative aspects;
    Coordinate the acquisition of all the necessary goods and services from the point of receiving the internal orders;
    Research and negotiate new collaborations with suppliers;
    Maintain the liaison with accounting team in Romania and abroad, with external adviser, lawyers, auditors, and State Authorities;
    Ensure all invoices and fiscal documents are correctly issued, are according to the contracts, approved for payment, entered accurately and submitted to the 3rd party - check for discrepancies and deal directly with suppliers or internal staff;
    Upload invoices on the internal accounting platform (Tulip);
    Provide assistance to the accounting team during audits or fiscal inspections;
    Administer the bank accounts of the company;
    Make regular payments and liaise with the banks for all financial matters;
    Prepare expense reports, petty cash payments, petty cash register and/or other financial documents as needed;
    Follow-up with vendors and suppliers for balance confirmation and obtaining fiscal residency certificates;
    Prepare and record the budgets and spending plans;
    Assist in preparing a variety of reports: financial or statistical;
    Coordinate the office space administration and deal with office moves;
    Liaise with real estate brokers and building property management regarding lease agreements and any other tenant-landlord issues;
    Keep track and update the inventory, review the annual general inventory of assets;
    Might be required to provide support in office purchasing or other administrative activities.

    Alte informatii

    We offer:

    Flexible working schedule;
    Remote work flexibility;
    Private medical plan at Medicover Clinic;
    Trainings & career development programs;
    Meal vouchers (maximum value);
    Performance reviews and compensation based on your results;
    Team buildings and company events – we find reasons to celebrate! It could be about our wins, birthdays, or simply for having good time together.
    Cozy workplace located within walking distance of many delicious restaurants and cafés.