Project Management Officer (German)

Wolters Kluwer is a leading global provider of information, software, and services for professionals. The Company is committed to helping professionals improve the way they do business and solve complex problems with confidence in an ever-changing world. Leveraging AI and machine learning to deliver predictive intelligence and power billions of transactions every year.

Education:

• Bachelor’s degree in Business Administration, European Studies, Economics, Communication & PR, Faculty of Letters or similar

We are looking for:

• Business fluency in both German and English (written and oral). Other languages are a plus
• Ability and willingness to travel extensively and work on international projects (travel abroad required: max 50% on average)
• At least 3 years of experience in a similar role, ideally in a similar industry
• Good knowledge of Microsoft Office tools
• Good project management skills
• Any project management related certification would be a plus

We’re looking for a smart and dynamic German & English-speaking colleague for our EMEA Professional Services team.

You will be located in Romania (not necessarily Cluj-Napoca, as long as you are relatively close to a well connected airport and have good internet connection) but will be working with customers abroad (remotely and on-site in Europe, most frequently Germany and Austria).

As a Project Management Officer (PMO) you will have the following responsibilities:

• Closely collaborate with the Project Manager and Professional Services regional leads, on-site and remotely
• Manage the resource tracker (forecasting working time per consultant on a yearly basis)
• Manage the on/off boarding process
• Manage the project budget/financials, invoicing
• Project support – help prepare and oversee project plan and relevant KPIs
• Project support - decision tracking / meeting minutes when needed
• Project support - Assisting with meeting co-ordination / room & resource reservations
• Quality management - Assisting with the review of documents for consistency / grammatical / formatting errors
• Quality management - Document control for published version
• Helping new project members to get Jira access
• Helping new project members with SAP hours registration for the first weeks
• Time approvals
• Sign-offs
• Travel/hotel arrangements: monitor the bookings, so that they are being made according to the procedure, and prepare a report in this respect
• Expense note review/approval
• Overview of time project codes
• Solve on-the-go problems.