Front Desk Officer

R Systems is a global technology and analytics services company. We help our clients achieve speed-to-market, overcome digital barriers, and create business value with our specialized service offerings and consultative business approach. We speak the language of business as fluently as we do the language of technology. In other words, we speak digital. Our goal: accelerate our clients’ digital leadership.

• Friendly -attitude
• Good communication and English skills
• Detail oriented and works with a high degree of accuracy
• Highly organized and flexible
• Ability to multitask and meet changing deadlines
• Self-directed and able to complete projects with limited supervision
• Maintains staff confidentiality
• Working knowledge of email, scheduling, spreadsheets, and presentation software
• University degree Education: Economics is a plus

• Be aware of R Systems’ management system according to ISO 9001. Working according to the ISO 9001 compliant management and managing the Business Administration process in relation to ISO compliance
• Document processes and work instructions for processes related to administration
• Oversee inventory
• Travel arrangements: reservations - flights, hotels and all necessary travel documents, visas
• Phone subscriptions; handle the relation with the supplier
• Handles all contracts with the suppliers, attends negotiation meetings regarding the cost /quality of the service provider.
• Creation of orders in accounting systems
• Manage incoming and outgoing documents, maintain the company archive, sending business documentation by regular mail or courier
• Assistance in shipping orders to customers (either in person or by delivery service.
• Import assistance (preparation of customs documentation and maintaining the relationship with customs through delivery company).
• Answering telephone calls and assist with reception duties, as needed
• Ensure the maintenance of the Bucharest office (supplier orders, protocol activities, coordination of fault repairs, administration of parking spaces)
• Receive clients, partners, collaborators, candidates and to redirect them to the persons of interest